Accounts Payable Specialist

Socket.dev; Brownsburg (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

Acorn Distributors is seeking an Accounts Payable Specialist to audit and enter all AP entries, process payments, and support general ledger tasks. The role supports multiple departments and requires meticulous handling of invoices and exceptions.

The ideal candidate will have an associates degree in accounting and 1–2 years of accounting support experience, with strong Excel and ERP familiarity. This full-time position is based in Brownsburg, Indiana, with standard office hours.

Qualifications

• Strong written and verbal communication.
• Mathematical and analytical skills with figures and amounts.
• Clear reasoning to explain short payments and invoice adjustments.
• Attention to detail and organization to catch errors.
• Ability to manage high volume of emails and invoices and meet deadlines.

Responsibilities

• Audit and review all accounts payable entries for on time payment.
• Verify and request approval for non-inventory related invoices and enter invoices into ERP.
• Prepare check runs and process daily discount payments.
• Review aging reports for processing credit card and EFT payments.
• Track credit card expenses and request receipts.
• Assist with vendor maintenance and set up of new vendors.
• Obtain W9 and insurance certificates from vendors.
• Run open credit reports and research open credits.
• Research and resolve invoice/payment discrepancies.

Skills

Communication skills

Numerical/analytical

Vendor communication

Attention to detail

Multitasking

Education

Associates degree in accounting

1–2 years accounting experience

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Description

Join Acorn Distributors, a multi-million-dollar distributor of disposable paper and plastic products, janitorial supplies, chemicals, sanitary maintenance materials, and foodservice supplies. Acorn serves customers across Education, Healthcare, Government, Lodging, Commercial, Property Management, Restaurants, and Catering.

Position Summary:

The Accounts Payable Specialists primary responsibilities include auditing and entering all accounts payable entries and payment processing. The Accounts Payable Specialists also assist in general clerical duties involving general ledger accounting, billing, auditing, filing, and reporting.

Essential Duties, Responsibilities, and Expectations:

• Audit and review all accounts payable entries for on time payment
• Verify and request approval for non-inventory related invoices and enter invoices into our ERP system
• Prepare check runs and process daily discount payments
• Review aging reports for processing of credit card and EFT payments
• Track credit card expenses and request receipts
• Assist with vendor maintenance and set up of new vendors
• Obtain W9 and certifications of insurance from contract vendors
• Run open credit reports and research open credits of older dates
• Research and resolve invoice/payment discrepancies

Preferred Skills:

• Must be able to effectively communicate written and oral information.
• Strong mathematical and analytical skills including calculating figures and amounts.
• Clear verbal and written skills to explain reasoning for short payments, request invoice adjustments, and resolve disputes with vendors.
• High attention to detail and strong organizational skills. A sharp eye to catch small numerical or descriptive errors between receiving documents and vendor invoices.
• Ability to multitask and prioritize workloads.
• Capability to prioritize a high volume of daily emails and invoices while meeting deadlines.

Working Conditions:

• Shared workspace among other employees
• Involves sitting and typing for long periods of time
• Occasionally required to walk throughout the building to collaborate with other departments
• Continuous use of computer and telephone functions

Requirements

Education and Work Experience Requirements:

• Associates degree or equivalent in accounting preferred
• One (1) to two (2) years’ experience in accounting support
• Knowledge of the Fair Debt Collection Act as well as state and federal laws concerning collection activities
• Proficient in Microsoft Office including Word, Excel, and Outlook