Accounts Payable Specialist

Proponent; Brea (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

Proponent, the world’s largest independent, employee-owned distributor of aircraft parts, seeks an Accounts Payable Specialist to manage full-cycle AP in a fast-paced global setting. You will process inventory and non-inventory invoices, reconcile statements, and run weekly payments, while collaborating with Purchasing and Quality to resolve issues and ensure accurate, timely settlements.

The role requires a High School Diploma and 2–5 years' AP or general accounting experience, with strong

Qualifications

• High School Diploma

Responsibilities

• Process inventory and non-inventory invoices, matching to POs and receivers, and ensure timely payments.
• Review and reconcile account statements and process weekly payment runs.
• Verify freight invoices and rebill recoveries, and confirm charges against POs/Sales orders.
• Record direct debit and wire payments; perform PO corrections; assist in resolution of routine issues.

Education

High School Diploma

Job description

Proponent is the world’s largest independent, employee-owned distributor of aircraft parts, serving customers worldwide. With more than 600 employees across 14 global locations, we take pride in helping keep thousands of aircraft flying safely and efficiently every day. For over 50 years, we’ve built the systems, relationships, and expertise that aviation relies on, from responsive quoting and on-time shipments to data-driven improvements that reduce turnaround time and cost. As a 100% employee-owned company, everyone at Proponent is an owner, which means we share responsibility for our success, look out for one another, and bring dedication and creativity to aviation logistics. Guided by our core values, empathy, intelligence, agility and integrity, we work as a trusted partner to keep aircraft in service and customers moving forward. At Proponent, you’ll join a global team committed to doing things right and supporting each other, helping keep aircraft flying and the world connected.

Account Payable Specialist

Job Summary:

The Accounts Payable Specialist will perform a variety of full cycle AP activities in a fast-paced, global business environment.This position is primarily responsible for processing global inventory and/or non-inventory invoices as well as other obligations of the company, ensuring accurate and timely payments.Day to day duties may include, but are not limited to: processing inventory related invoices (including matching to POs and receivers, resolving all discrepancies, prioritizing and ensuring invoices are paid within terms and maximum discounts applied); processing non-inventory invoices (including verification of support and approval, cost center codes, amounts, and appropriate GLaccount(s));reviewing and reconciling account statements; processing weekly payment run; verifying accuracy of freight invoices (including tracing charge backs, recoveries via rebilling; and verifying charges against sales orders or POs); recording direct debit and non-system wire payments; processing PO corrections; processing Return Material Rejections (which includes working with purchasing and quality to ensure the process is completed correctly); resolving issues (serving as a resource in troubleshooting complex matters and ensuring that problems are resolved timely and completely) with little to no AP management intervention/direction; and performing other related duties as needed/assigned.

Requirements for Success:

• Processing inventory related invoices (including matching POs and receivers, resolving all discrepancies, prioritizing and ensuring invoices are paid within terms and maximum discounts applied);
• Processing non-inventory invoices (including verification of support and approval, cost center codes, amounts, and appropriate GL account(s));
• Reviewing and reconciling account statements; processing weekly payment run;
• Verifying accuracy of freight invoices (including tracing charge backs, recoveries via rebilling; and verifying charges against sales orders or POs);
• Recording direct debit and non-system wire payments; processing PO corrections;Resolving a variety of routine internal and external issues utilizing accounting knowledge and training as well as system knowledge, communicating resolution to appropriate persons and vendors; and performing other related duties.

Qualifications:

• High School Diploma
• 2-5 Years of Related Work Experience in AP or General Accounting
• Accepted Principles and Practices of Finance and Accounting, especially Accounts Payable
• Advanced Keyboarding & 10 Key Proficiency

Benefits and Perks of joining the team:

• Medical, Dental, and Vision plan options