Accounts Payable Specialist

Socket.dev; Billings (MT); On-site; USD 30,000 - 34,000; Full time

Job summary

YBGR is seeking an Accounts Payable Specialist to manage invoices, approvals, and timely payments for our Montana campus. You will maintain vendor records, process electronic payments, and prepare expense reports while ensuring accuracy and policies are followed.

The role emphasizes problem solving, process improvements, and collaboration across teams to support our mission-driven environment and PQI objectives. Prior AP experience is preferred.

Qualifications

• 21 years old or older.
• Criminal / Child Abuse Clearance: must pass background check as required by Montana.
• High School Diploma or GED; 2+ years in accounts payable or related role.

Responsibilities

• Invoice Processing: review, verify, code, obtain approvals, document.
• Vendor Management: maintain vendor records, reconcile statements, respond to inquiries.
• Payment Processing: prepare and process electronic payments, checks, wires.
• Expense Reports: review and process employee expenses per policy.
• Reconciliations: perform monthly AP reconciliations and resolve discrepancies.
• Reporting: generate aging and payment forecast reports.
• Compliance: ensure adherence to policies, controls, and regulations.
• Process Improvement: identify and recommend AP workflow improvements.
• Support agency goals and PQI targets as a team member.
• Represent the organization professionally externally.
• Attend monthly supervision/coaching meetings and training as appropriate.

Skills

Invoices

Vendor management

Payment processing

Expense reports

Reconciliations

Reporting

Compliance

Process improvement

Time management

Communication

Team collaboration

First Aid/CPR (certification)

Education

High School Diploma or GED

Job description

Job Details

Job Location: Billings Campus - Billings, MT, Position Type: Full Time, Education Level: High School, Salary Range: $21.65 - $24.37Hourly, Job Shift: Day, Job Category: Accounting, Position Summary: The Accounts Payable Specialist is responsible for managing and processing all aspects of YBGR’s accounts payable function, including verifying invoices, ensuring proper approvals, and processing payments accurately and on time. This role plays a critical part in maintaining vendor relationships and supporting the financial health of the organization by ensuring compliance with internal policies and external regulations. The ideal candidate is detail-oriented, organized, and skilled in identifying opportunities to improve processes while maintaining the highest standards of accuracy and professionalism.

Compensation & Benefits

Starting salary range: $21.65–$24.37 per hour, based on education and relevant experience. This reflects steps 1–5 of an 11-step pay schedule. YBGR offers ongoing training, opportunities for advancement, and a supportive, mission-driven team culture.

Daily and Monthly Responsibilities

• Invoice Processing: Review, verify, and process invoices, ensuring proper coding, approvals, and documentation.
• Vendor Management: Maintain vendor records, reconcile vendor statements, and respond to inquiries in a timely and professional manner.
• Payment Processing: Prepare and process electronic payments, checks, and wire transfers in accordance with payment terms.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Reconciliations: Perform monthly reconciliations of accounts payable transactions and resolve discrepancies.
• Reporting: Generate and maintain accounts payable reports, including aging reports and payment forecasts.
• Compliance: Ensure compliance with company policies, internal controls, and regulatory requirements.
• Process Improvement: Identify and recommend improvements to accounts payable processes and workflows.
• Contribute to the strategic goals and outcomes of the agency as measured by the development and achievement of individual, departmental, and organizational goals and outcomes.
• Participate in Performance Quality Improvement (PQI) goals of the organization, both individually and as a team member.
• Deal constructively and helpfully with all other members of the organization.
• Fully support and model the mission and values of YBGR.
• Adhere to all policies, systems, safety requirements, and procedures of the organization.
• Take the initiative to identify problems and seek out solutions.
• Be a professional representative of the organization to those outside it.
• Participate and engage in monthly supervision/coaching meetings with the supervisor.
• Be aware of the cultural and socioeconomic characteristics of the persons served.
• Participate in required training as appropriate to the position and beneficial to YBGR.
• Other duties as assigned.

Qualifications

• 21 years old or older
• Criminal / Child Abuse Clearance: Must pass criminal record and child abuse registry background check as required by the State of Montana.
• High School Diploma or GED Experience: 2+ years of experience in accounts payable or a related role.

Required Abilities/Skills

• Technical Proficiency: Strong understanding of accounts payable processes and procedures.
• Attention to Detail: Ability to review invoices, payment requests, and expense reports with a high degree of accuracy.
• Strong skills in identifying discrepancies and resolving them efficiently.
• Time Management: Proven ability to manage multiple tasks, meet deadlines, and prioritize workload in a fast-paced environment.
• Problem-Solving: Analytical mindset with the ability to investigate and resolve discrepancies or issues in a timely manner.
• Demonstrate being self-motivated, self-disciplined, and diligent with forward thinking.
• Demonstrate the ability to think of their team over self and define success collectively rather than individually.
• The ability to effectively interact and communicate with others.
• These skills are essential for building and maintaining relationships, collaborating with colleagues, resolving conflicts, and navigating various social situations.
• Willingness and ability to obtain certification in First Aid/CPR and Violence Intervention Prevention.

Values

• Faith - is being sure of successfully achieving our mission, based upon our trust in a loving creator.
• Integrity - doing what is right, putting the needs of others above your own, and living by the highest values.
• Relationship - being committed to one another in a mutually respectful, dignified, healthy, and honoring manner.
• Stewardship is the use of any resource or talent entrusted to YBGR to fulfill the mission and values.

Physical/Environmental Demands & Requirements

• Sedentary Work: Ability to sit for extended periods while working at a desk or computer.
• Hand-Eye Coordination: Proficient use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator).
• Visual Ability: Ability to read, review, and analyze printed and digital documents, including invoices, reports, and spreadsheets.
• Hearing and Speaking: Clear communication with vendors, team members, and stakeholders, both in-person and via phone or video conferencing.
• Mobility: Occasionally moving within the office to retrieve files, attend meetings, or use office equipment such as printers and scanners.
• Lifting and Carrying: Ability to lift or carry small items, such as files, reports, or office supplies, typically weighing less than 15 pounds.
• Repetitive Motions: Frequent repetitive tasks, such as typing or entering data into systems.
• Environmental Conditions: Work is performed in a standard office environment with minimal exposure to adverse conditions.