Accounts Payable Specialist

Bethany-Children; Bethany (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Bethany Children’s Health Center is seeking an Accounts Payable Specialist to manage the daily AP function within the Hospital’s Business Office in Bethany, OK. The role emphasizes accurate invoice processing, timely payments, and strong internal controls to safeguard financial integrity for pediatric care operations.

The ideal candidate has 5+ years in accounts payable and experience with ERP systems, Excel, and electronic invoicing.

Qualifications

• Experience with ERP/accounting systems
• Proficient in Excel
• Experience with electronic invoice processing systems preferred
• 5+ years of experience in accounts payable

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper coding, supporting documentation, and appropriate authorization in accordance with internal control policies
• Manage full-cycle accounts payable process including invoice entry, matching (PO/receipt), payment processing (check, ACH, credit card), and vendor file maintenance
• Respond to vendor inquiries; resolve discrepancies in a professional and timely manner
• Prepare weekly/monthly accounts payable registers, aging reports, and other financial reports as requested
• Support month-end close activities including accruals, prepaid expense tracking, reconciliations, and journal entry preparation
• Ensure compliance with 1099 reporting requirements and maintain accurate vendor tax documentation (W-9s)
• Support internal and external audit requests related to accounts payable
• Other Job duties as assigned

Job description

The Accounts Payable Specialist is responsible for the administration of the accounts payable function and serves as a trusted accounting resource within the Business Office. Beyond ensuring the accurate processing of invoices and vendor payments, this role contributes to the organization's financial accuracy through account reconciliations, expense analysis, maintenance of accounting records, and support of month-end and year-end close activities.The ideal candidate has experience in both accounts payable and small business bookkeeping environments and understands the relationship between daily transactions and the overall financial health of an organization. This position offers an opportunity to contribute beyond traditional AP responsibilities by supporting general ledger accounting, preparing journal entries, improving processes, and assisting with financial reporting initiatives as needed.DutyPercent of TimeReview, verify, and process vendor invoices for accuracy, proper coding, supporting documentation, and appropriate authorization in accordance with internal control policies. In addition, manage the processing of third-party invoice processes like US foods, utilities, etc.35%Manage full-cycle accounts payable process including invoice entry, matching (PO/receipt), payment processing (check, ACH, credit card), and vendor file maintenance20%Respond to vendor inquiries; resolve discrepancies in a professional and timely manner15%Prepare weekly/monthly accounts payable registers, aging reports, and other financial reports as requested10%Support month-end close activities including accruals, prepaid expense tracking, reconciliations, and journal entry preparation10%Ensure compliance with 1099 reporting requirements and maintain accurate vendor tax documentation (W-9s)5%Support internal and external audit requests related to accounts payable2%Other Job duties as assigned3%Education:High School Diploma or equivalent.Experience:5+ years of experience in accounts payable.License/Certification/Credential:NoneTechnical Skills:Experience with ERP/accounting systemsProficient in ExcelExperience with electronic invoice processing systems preferred.About UsOur work begins where we are all equal - at the heart.Bethany Children’s Health Center (formerly The Children’s Center Rehabilitation Hospital) located in Bethany, Oklahoma is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The ACHC accredited hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient’s physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home.In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.**Due to the nature of our pediatric services, this organization’s positions are classified as safety-sensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA), a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Children’s Health Center to refuse to hire an applicant or discharge an employee in a safety-sensitive position, who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.