Accounts Payable Specialist

Ultipro; Azusa (CA); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Medical/Dental/Vision Plans - Employer

Paid Time Off (PTO)

Holidays

Life Insurance

Retirement Plan

Tuition Reimbursement

Job summary

OneLegacy is seeking an Accounts Payable Specialist to manage accounting and clerical tasks for processing, recording, and maintaining AP transactions. This in-person role supports a fast-paced finance team in California and requires attention to detail and GAAP compliance.

Responsibilities include reviewing invoices, reconciling statements, preparing payments, assisting month-end close, and responding to vendor inquiries, with strong emphasis on accuracy and efficiency.

Qualifications

• Bachelor's degree preferred; may substitute for 4 years of work experience.
• Minimum 5 years in Accounts Payable (A/P) or higher Finance & Accounting role preferred.

Responsibilities

• Review invoices for documentation and approval prior to payment.
• Set invoices up for payment and record according to GAAP.
• Process electronic transfers and check runs.
• Reconcile accounts payable transactions and vendor statements.
• Assist with month-end closing and audits.

Skills

Accounts Payable

Finance knowledge

Education

Bachelor's degree

Job description

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Job Type:

Full-Time, Non-exempt

Work Hours:

40-hour workweek; Monday- Friday from 8:30 AM - 5:00PM

Work Setting:

In-person.

Travel:

Rarely required to travel by personal auto or air to meeting sites and other locations.

Summary of Functions:

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks for the efficient processing, recording, and maintenance of accounts payable transactions.

Duties and Responsibilities:

Essential Functions:

• 1. Review all invoices for appropriate documentation and approval prior to payment.
• 2. Prioritize invoices according to according to cash discount potential and payment terms.
• 3. Review and verify invoices and check requests.
• 4. Set invoices up for payment.
• 5. Enter and upload invoices into the system, ensuring proper recording of invoices according to Generally Accepted Accounting Principles.
• 6. Audit and process credit card bills
• 7. Prepare and process electronic transfers and payments.
• 8. Prepare and perform check runs.
• 9. Reconcile accounts payable transactions.
• 10. Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• 11. 1099 maintenance.
• 12. Respond to all vendor inquiries.
• 13. Reconcile vendor statements, research, and resolve discrepancies.
• 14. Assist in month end closing.
• 15. Maintain files and documentation thoroughly and accurately, in accordance with OneLegacy policy and accepted accounting practices.
• 16. Provide supporting documentation for audits.
• 17. Assist with other projects as needed.

Secondary Job Functions:

• 1. Produce reports as needed or requested.
• 2. Copy and distribute pertinent information to managers and/or staff.
• 3. Attend meetings as required and participate on committees as directed.

Job Qualifications and Requirements:

• Education: Bachelor's degree from an accredited four-year college or university preferred. A bachelor's degree may substitute for 4 years of work experience.
• Experience: A minimum of 5 years in Accounts Payable (A/P) or higher Finance & Accounting role preferred.

Salary Range:

$47,923.20 - $67,683.20

The above salary range represents a general guideline; however, OneLegacy considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

• Medical/Dental/Vision Plans - Employer pays 90% of premium cost for employee
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.