Accounts Payable Specialist

AquantUs, LLC; Atlanta (GA); Hybrid; USD 52,000 - 70,000; Full time

Job summary

AquantUs, LLC in Atlanta, GA is seeking an experienced Accounts Payable Specialist to join our finance team. The role focuses on timely and accurate vendor payments, month-end close support, and maintaining internal controls and accounting standards.

Responsibilities include processing invoices, PO matching, electronic payments, and reconciliations, with an emphasis on audit readiness and professional vendor communication.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field.
• Minimum of 2 years of accounts payable or general accounting experience.
• Proficiency in accounting software and strong Microsoft Excel skills.
• Excellent attention to detail and organizational ability.
• Strong analytical skills with flexibility to adapt to new processes.
• Ability to work in a hybrid environment with a focus on accurate, timely payments.
• Effective communication skills to handle vendor and internal inquiries professionally.

Responsibilities

• Process vendor invoices by reviewing, verifying, and assigning expenses accurately.
• Match purchase orders, receipts, and invoices to ensure transaction accuracy before approval.
• Prepare electronic payments, ACH transfers, and checks in a timely manner to meet payment deadlines.
• Reconcile vendor statements and resolve discrepancies promptly to avoid overdue payments.
• Maintain accurate accounts payable records and supporting documentation for audit readiness.
• Respond to vendor inquiries regarding payment status and account issues professionally.
• Support month-end close activities by participating in journal entries and financial analysis.
• Obtain managerial approval for creditor invoices before processing payments.
• Batch and verify creditor and sundry invoices for system input and output accuracy.
• Process check runs and requisitions, ensuring all paperwork is correctly matched before signing.
• Mail checks and maintain backup documentation in accounts payable files.
• Reconcile creditor statements regularly to ensure account accuracy.
• Assist with audit preparations by providing requested documentation and reports.
• Update and maintain A/P files to ensure organized recordkeeping.
• Handle vendor inquiries efficiently and professionally to foster good relationships.

Skills

Attention to detail

Organizational skills

Analytical skills

Effective communication

Adaptability

Education

Associate or Bachelor’s degree in accounting, finance, or related field

Tools

Accounting software

Microsoft Excel

Job description

Summary

Accounts Payable Specialist with a global company. We are seeking a dedicated Accounts Payable Specialist to join an established team in Atlanta. This role plays a vital part in managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, supporting month-end closing activities, and maintaining compliance with internal controls and accounting standards.

Responsibilities

• Process vendor invoices by reviewing, verifying, and assigning expenses accurately.
• Match purchase orders, receipts, and invoices to ensure transaction accuracy before approval.
• Prepare electronic payments, ACH transfers, and checks in a timely manner to meet payment deadlines.
• Reconcile vendor statements and resolve discrepancies promptly to avoid overdue payments.
• Maintain accurate accounts payable records and supporting documentation for audit readiness.
• Respond to vendor inquiries regarding payment status and account issues professionally.
• Support month-end close activities by participating in journal entries and financial analysis.
• Ensure compliance with company policies, internal controls, and internal accounting standards.
• Obtain managerial approval for creditor invoices before processing payments.
• Batch and verify creditor and sundry invoices for system input and output accuracy.
• Process check runs and requisitions, ensuring all paperwork is correctly matched before signing.
• Mail checks and maintain backup documentation in accounts payable files.
• Reconcile creditor statements regularly to ensure account accuracy.
• Assist with audit preparations by providing requested documentation and reports.
• Update and maintain A/P files to ensure organized recordkeeping.
• Handle vendor inquiries efficiently and professionally to foster good relationships.

Requirements

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience.
• Proficiency in accounting software and strong Microsoft Excel skills.
• Excellent attention to detail and organizational ability.
• Strong analytical skills with flexibility to adapt to new processes.
• Ability to work in a hybrid environment with a focus on accurate, timely payments.
• Effective communication skills to handle vendor and internal inquiries professionally.