Accounts Payable Representative (Part-Time)

Pacific Ridge School; Carlsbad (CA); On-site; USD 33,000 - 39,000; Part time

Benefits offered by this job

Paid holidays

Paid sick leave

Free daily catered lunch

Job summary

Pacific Ridge School is seeking a part‑time Accounts Payable Representative to support the business office in Carlsbad, CA. The role emphasizes building trust with confidential information, strong communication, and multi-tasking across AP, reporting, and administrative tasks.

The position requires 1–3 years of AP or related experience and familiarity with Excel, Google Docs, and databases. Benefits include paid holidays, sick leave, and free daily catered lunch.

Qualifications

• 1–3 years of experience in Accounts Payable or other administrative role.
• Proven track record of excellent work ethic, strong communication, personal drive, ability to multi-task, and attention to detail.
• Able to relate well with all school constituents and provide timely, friendly service.

Responsibilities

• Process vendor invoices and payments accurately.
• Code and enter invoices and check requests; maintain vendor accounts.
• Prepare weekly payables reports for management review.
• Support month-end close and accounting file maintenance.

Skills

Communication

Multi-tasking

Attention to detail

Office software

Accounts Payable experience

Tools

Microsoft Office Suite

Google Docs

Database software

Job description

Salary Details

Benefits:

• Paid holidays (when scheduled to work)
• Paid sick leave
• Free, daily, catered lunch

Details

Posted: 03-Aug-26

Location: Carlsbad, California

Type: Part Time

Salary: $24.50 - $27.50 per hour

Categories: Accounting

Salary Details

Benefits:

• Paid holidays (when scheduled to work)
• Paid sick leave
• Free, daily, catered lunch

At Pacific Ridge School, our mission statement drives all of our work: In a community that fosters academic excellence, ethical responsibility and global engagement, Pacific Ridge School prepares students for college and a purposeful life.

Position Summary

The AP Representative plays a crucial role in meeting the day-to-day needs of the School’s Business Office. This position requires trustworthiness with confidential information, flexibility, and a willingness to serve in various aspects of the business. The AP Representative should be a strong communicator, a self-starter, and possess a demonstrated ability to multi-task and switch between functions seamlessly. The ideal candidate will also be detail-oriented, a team player, and have experience working in an office setting, preferably in accounting.

Essential Duties and Responsibilities

(include, but are not limited to, the following):

Accounts Payable

• Maintain vendor accounts and relations
• Code and enter invoices and check requests
• Upload csv. files to issue payments through 3rd party payment processor
• Handle vendor-related inquiries and issues
• Process 1099s tax return for vendor at calendar year end
• Create and maintain a weekly payables report for management review
• Communicate regularly with budget managers, the Controller, and the CFO/OO regarding upcoming payments and outstanding invoices

Reconciliation And Reporting

• Enter checks into the Positive Pay system to prevent fraud and ensure secure payment processing
• Reissue stale-dated checks, and manage disbursement cancellations as needed
• Reconcile payments received via Venmo for student led initiatives ensuring accuracy and communication to stakeholders
• Provide support and assistance during financial audit for inquiries related to accounts payable functions.
• Keep track of recurring vendors for proper monthly accruals
• Assist with quarterly use tax returns for payables that require sales tax remittance
• Collaborate with filing business property tax returns for fixed asset invoices
• Review credit card transaction and maintain filing of receipts for reconciliation process

Communication And Collaboration

• Support the Accounting Manager during the month-end close process by gathering necessary documentation and assisting with additional tasks to facilitate an efficient close
• Responsible for creating and maintaining the accounting files by fiscal year
• Other administrative duties as assigned

Qualifications

• 1-3 years of experience in Accounts Payable or other administrative role
• Proven track record of excellent work ethic, strong communication skills, personal drive, ability to multi-task and attention to detail
• Able to relate well with all School constituents and to provide timely and friendly service

Preferred Skills

• Possess knowledge of and demonstrated experience:
• Microsoft Office Suite (i.e., Excel, Word and PowerPoint)
• Google Docs
• Database software
• Analytical mindset to evaluate process improvements and experience with systems implementation is preferred

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About Pacific Ridge School

Pacific Ridge School is a college preparatory co-educational independent school, offering a rich and challenging program to 685 students in grades 6-12. Pacific Ridge School opened in 2007; finished its permanent high school building in 2010, and its athletic center in 2012. We opened a permanent middle school/administration building and STEAM Arts and Technology Center in 2015. Most recently, we completed our gorgeous Innovation Center & Library. Please visit our website at https://www.pacificridge.org/ for more information on our mission and programs.

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