Accounts Payable Rep

WVU Medicine; Bensley (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

West Virginia University Health System is seeking an Accounts Payable Clerk to support payments and expense control by processing invoices and reconciling accounts. The role requires attention to detail, confidentiality, and accuracy in financial transactions.

The position includes reviewing purchase orders, posting entries, and maintaining ledgers while upholding company policies and records retention standards. 40-hour workweek; non-exempt, on-site in Morgantown, WV.

Qualifications

• High school diploma or equivalent.
• One year of clerical experience OR two courses in Accounting.
• Associate’s Degree in Business or related field preferred.

Responsibilities

• Matches purchase orders to invoices and enters invoices into computer.
• Resolves problems associated with payables transactions.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Reports sales taxes by calculating requirements on invoices.
• Provides accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Maintains historical records by imaging and filing documents.

Education

High school diploma or equivalent

Associate’s Degree in Business or related field

Job description

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

1. High school diploma or equivalent.

EXPERIENCE

1. One year of clerical experience OR two courses in Accounting.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

1. Associate’s Degree in Business or related field.

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Matches purchase orders to invoices and enters invoices into computer.

2. Resolves problems associated with payables transactions.

3. Reconciles processed work by verifying entries and comparing system reports to balances.

4. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

5. Maintains accounting ledgers by verifying and posting account transactions.

6. Verifies vendor accounts by reconciling monthly statements.

7. Reports sales taxes by calculating requirements on invoices.

8. Provides accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.

9. Protects organization’s value by keeping information confidential.

10. Updates job knowledge by participating in educational opportunities.

11. Maintains historical records by imaging and filing documents.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.

2. Prolonged periods of sitting.

3. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.

4. Occasionally lifts up to 15 lbs.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description

Scheduled Weekly Hours

40

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

SYSTEM West Virginia University Health System

Cost Center

542 SYSTEM Accounts Payable

Address

3040 University Ave

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.