Accounts Payable & Receivable Specialist

Kitchell; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Job summary

Kitchell is seeking a detail-oriented Accounts Payable & Receivable Specialist to join our Phoenix headquarters accounting services team. You will support daily AP, AR, and subcontractor payment activities, process invoices, assist with payments and monthly billings, and maintain supporting documentation.

Ideal candidates have at least one year of related accounting experience, strong Excel skills, and the ability to manage multiple priorities with accuracy.

Qualifications

• High school diploma or equivalent.
• At least one year of related accounting experience.
• Proficient in Excel and Microsoft Word, Outlook, and Teams.

Responsibilities

• Support daily accounts payable and accounts receivable processes.
• Process invoices and assist with payments and monthly billings.
• Maintain supporting documentation for billings and payments.

Skills

Attention to detail

Excel proficiency

Data entry

Communication

Education

High school diploma

Tools

Coupa

Oracle EnterpriseOne

Textura

Job description

Brief Description

Kitchell is seeking a detail-oriented and collaborative

Brief Description

Kitchell is seeking a detail-oriented and collaborative Accounts Payable & Receivable Specialist to join our Accounting Services team at our Phoenix headquarters and build a long-term career at one of the most innovative and growth-oriented building companies in the United States. In this role, you’ll support daily accounts payable, accounts receivable, and subcontractor payment activities. Responsibilities include processing invoices, assisting with payments and monthly billings, recording deposits, and maintaining accurate supporting documentation. You’ll work with colleagues, vendors, subcontractors, and project teams to research questions, resolve discrepancies, and help keep transactions moving accurately and on time. We’re looking for someone who enjoys working with numbers, takes pride in accuracy, and provides responsive service. Strong organization, attention to detail, and the ability to manage competing priorities will help you succeed in this role.

Duties and Responsibilities

• Support daily accounts payable, accounts receivable, and subcontractor payable processes, following established accounting procedures.
• Scan incoming vendor invoices and assist with invoice routing in Coupa.
• Assist with accounts payable processing and special payment requests.
• Research vendor payment inquiries and discrepancies, and assist with reconciling vendor statements.
• Review subcontractor monthly billings and assist with payment approvals and processing.
• Monitor and collect required subcontractor lien waivers.
• Review and post monthly billings and payment applications.
• Provide supporting documentation for billings, costs, and subcontractor payments as requested.
• Complete daily deposits and record cash entries.
• Scan incoming customer payments and maintain related documentation.
• Assist with preparing and submitting annual 1099 reporting.
• Ensure reports and information provided to internal and external customers are accurate and timely.
• Sort and distribute the department’s daily incoming mail.
• Identify and recommend improvements to accounts payable and subcontractor payment processes.

Education And Experience

Required Qualifications

• High school diploma or equivalent.
• At least one year of related accounting experience, or an equivalent combination of education and experience.
• General knowledge of accounting principles and an understanding of accounts payable procedures.
• Intermediate proficiency with Microsoft Excel and proficiency with Microsoft Word, Outlook, and Teams.
• Ability to perform high-volume numerical data entry using a 10-key with speed and accuracy.
• Strong attention to detail and commitment to accurate, timely work.
• Effective organizational and problem-solving skills, with the ability to manage multiple priorities and deadlines.
• Ability to communicate professionally and work collaboratively with colleagues, vendors, subcontractors, and other stakeholders.

Preferred Qualifications

• Experience with construction accounting or subcontractor payment processes.
• Knowledge of lien laws and subcontract administration.
• Experience with Oracle EnterpriseOne accounting software.
• Experience with Textura and/or Coupa.

Work Environment

This position will be based onsite at our Phoenix headquarters. While performing the duties of this job, the employee regularly works in a general, climate controlled, office environment.

Physical Requirements

This role requires working at a computer and remaining in a stationary position for extended periods, as well as occasionally moving throughout the workplace to attend meetings, access files, and use standard office equipment. The employee must be able to communicate and exchange information effectively with colleagues, customers, and other stakeholders. The essential functions of this position must be performed with or without reasonable accommodation.

Travel Requirements

Limited to no travel will be required.

Summary

ABOUT OUR COMPANY

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees’ physical, mental, emotional, and financial well-being. These benefits include company performance bonuses, discretionary stock options, incentive bonuses, health, and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans with a 4% company match, tuition reimbursement, weight loss programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.