Accounts Payable/Receivable Admin (Hybrid)

Lasallian Educational and Research Initiatives; Winona (MN); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Lasallian Educational and Research Initiatives in Winona, Minnesota, is seeking an Accounts Payable/Accounts Receivable Administrator to support financial operations with accuracy and teamwork. The role combines on-site days with remote work, requiring 2–3 days per week at the Winona office and potential remote work on other days, with anticipated start in January 2027.

The ideal candidate has at least three years of accounting experience, proficiency in Microsoft Office and ideally Microsoft

Qualifications

• Associate degree in Accounting, Finance, or related field.
• Minimum of three years of relevant accounting experience, preferably AP/AR.
• Ability to work at Winona, MN office 2–3 days per week.
• Proficiency in Microsoft Office.
• Experience with Microsoft Dynamics 365 preferred.

Responsibilities

• Process accounts payable, royalty payments, ACH, checks, and AR refunds.
• Process payroll accurately and on deadlines.
• Record and reconcile customer payments, deposits, and petty cash.
• Maintain fixed asset documentation and corporate card records.
• Monitor receivables and follow up on past-due accounts.
• Research and resolve billing discrepancies, including underpayments and overpayments.
• Issue invoices and process customer payments.
• Review and release pending orders with credit and payment requirements.
• Prepare monthly aged AR reports and assist with audits.
• Coordinate with CFO/Accounting Manager as needed.

Skills

Accounts payable

Accounts receivable

Microsoft Office

Communication skills

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Microsoft Dynamics 365

Job description

Lasallian Educational and Research Initiatives embodies the forward-thinking mission of the Institute of the Brothers of Christian Schools. We are a nonprofit organization dedicated to empowering the next generation, creating opportunities that drive holistic human and spiritual growth. Our commitment is to young people, providing cutting-edge research and publishing initiatives that inspire their full potential while supporting the educators and mentors who guide them on their journey to becoming well-rounded individuals.

We are seeking a motivated, dependable, and positive individual to join our team as an Accounts Payable/Accounts Receivable Administrator. The ideal candidate is someone with a strong attention to detail, a willingness to learn, and a friendly, can-do personalitywho enjoys working with others. This is a hybrid position requiring an on-site presence at our Winona, Minnesota office 2–3 days per week, with the flexibility to work remotely on other days. The anticipated start date for this position is January 2027.

Key Responsibilities

Perform accounting and administrative functions accurately, efficiently, and in a timely manner to support the organization’s financial operations. Maintain accurate financial records, ensure proper documentation, communicate effectively with customers, vendors, and internal staff, and provide support to the Accounting Manager, CFO, and other departments as needed.

Accounts Payable, Payroll & Cash Management

• Process accounts payable, royalty payments, ACH transactions, checks, and accounts receivable refunds.
• Process payroll accurately and within established deadlines.
• Record and reconcile customer payments, deposits, and petty cash transactions.
• Maintain fixed asset documentation and corporate credit card records.

Accounts Receivable, Billing & Customer Relations

• Monitor outstanding receivables and proactively follow up on past-due accounts through phone calls, emails, and collection notices.
• Research and resolve billing discrepancies, including underpayments, overpayments, and account balance inquiries.
• Respond to customer requests regarding invoices, statements, account updates, and payment processing.
• Issue invoice copies and process customer payments accurately and efficiently.

Order Release & Credit Management

• Review and release pending orders in accordance with established credit and payment requirements.
• Coordinate customer payments prior to shipment when necessary.
• Monitor customer credit balances and facilitate refunds as appropriate.
• Review and approve finance charge waiver requests in accordance with established guidelines.

Financial Reporting, Compliance & Collections

• Prepare and distribute monthly aged accounts receivable reports, including detailed account status updates.
• Maintain customer tax exemption certificates in Avalara and provide backup support for tax compliance activities.
• Manage accounts referred to State Recovery Systems, Inc., including submitting accounts for collection and monitoring collection progress.

Credit Applications & Account Review

• Review credit applications for new retail and bookstore accounts.
• Obtain and evaluate bank and vendor credit references to support customer credit assessments.

Audit & Administrative Support

• Research financial transactions and compile supporting documentation for accounting and audit purposes.
• Assist with annual audit preparation and maintain accurate financial records.
• Coordinate incoming mail distribution and complete additional accounting and administrative tasks as needed.

Team Collaboration & Operational Support

• Collaborate with Financial Services colleagues to support daily accounting operations and departmental objectives.
• Provide accounting and administrative support to other departments as directed by the Accounting Manager and/or CFO.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of three years of relevant accounting experience, preferably in accounts payable and accounts receivable.
• Ability to work at our Winona, Minnesota office 2–3 days per week
• Proficiency in Microsoft Office applications
• Experience with Microsoft Dynamics 365 preferred.

We recruit, develop, and retain talented people from diverse communities and foster a culture of equity and inclusion within our organization. We welcome and encourage applicants of all backgrounds and identities, and employment is based on personal capabilities and qualifications without discrimination because of race, color, creed, religion, gender, sexual orientation, genetic predisposition, age, national origin, disability, or any other protected class or characteristic as established by law. As an equal opportunity employer, we recognize that our strength lies in our people and in our common commitment to serving the needs of young people and those who care for them.