Accounts Payable & Purchasing Coordinator

Sylvania; Clio (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

Clio Area Schools is seeking a highly organized Accounts Payable Central Office Secretary for the District’s Central Office in Clio, MI. This role coordinates and processes the district's accounts payable and purchasing functions, maintains accurate financial records, and serves employees, vendors, and community partners.

The successful candidate will demonstrate accuracy, confidentiality, professionalism, and the ability to manage multiple deadlines.

Qualifications

• High school diploma required.
• Experience with accounts payable, bookkeeping, purchasing, payroll, or related financial functions.
• Proficiency with Microsoft Office and/or Google Workspace.
• Strong spreadsheet skills and ability to analyze financial information.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Ability to work independently and as part of a Central Office team.

Responsibilities

• Receive, review, and process invoices for payment.
• Verify invoices for accuracy with documentation and purchase orders.
• Match documents prior to processing payment.
• Enter AP transactions into the financial management system.
• Prepare district check runs and electronic payments.
• Maintain accurate AP records and supporting documentation.
• Research and resolve invoice discrepancies and vendor issues.
• Communicate with vendors and district staff regarding invoices and payments.
• Maintain vendor files and W-9s.
• Assist with year-end accounts payable procedures and closing PO.
• Maintain records per district retention requirements.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Independent worker

Teamwork

Education

High school diploma

Associate’s Degree (preferred)

Tools

Microsoft Office

Google Workspace

Spreadsheet skills

Job description

Clio Area Schools is seeking a highly organized Accounts Payable Central Office Secretary for the District’s Central Office in Clio, MI. This role coordinates and processes the district's accounts payable and purchasing functions, maintains accurate financial records, and serves employees, vendors, and community partners.

The successful candidate will demonstrate accuracy, confidentiality, professionalism, and the ability to manage multiple deadlines.