Accounts Payable Office Clerk

Eagle Plastics

Appleton (WI)

On-site

USD 30,000 - 34,000

Full time

8 days ago

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Benefits offered by this job

401(k)

Health Insurance

Gain Sharing

Paid Vacation

Tuition Reimbursement

Wellness programs

Job summary

Eagle Performance Plastics is seeking an Accounts Payable Office Clerk to maintain and organize AP files, verify invoices, and process payments in a timely manner. This role involves data entry, check runs, and vendor communication in a busy manufacturing office.

The position requires basic accounting skills, strong organizational abilities, and proficiency with ERP systems and Microsoft Office. Competitive benefits and a family-friendly environment are offered in Appleton, WI.

Qualifications

Must have administrative skills and ability to work with vendors and employees.
Excellent communication and interpersonal skills for a professional environment.
Self-directed with occasional supervisory guidance.
Ability to read and write simple correspondence and basic instructions.

Responsibilities

Maintain and organize accounts payable files and invoices.
Verify invoices against purchase orders and receiving documents.
Process invoices and enter data into the accounting system; prepare payments.
Manage weekly AP check run and ensure discounts are captured.
Handle vendor payments and distribution of checks/remittances.
Serve as primary contact for incoming inquiries and greet visitors professionally.
Provide backup support for Accounts Receivable when needed.
Run reports and assist with special projects to support operations.

Skills

Administrative skills

Communication

Interpersonal skills

Self-directed

Reading & writing basic English

Education

One-year certificate from college or technical school; or 3–6 months related experience

Tools

ERP system

Microsoft Office

Office hardware & software

Job description

Join a Top Workplace in Wisconsin - Where Quality Meets Purpose

Eagle Performance Plastics is a custom job shop committed to delivering exceptional service and precision to our customers. We're currently looking for a dedicated Accounts Payable Office Clerkto join our growing team.

At Eagle, you'll find more than just a job - you'll find a supportive, family-friendly work environment where your contributions truly matter. Recognized as one of Wisconsin's Top 10 Best Places to Work in Manufacturing, we take pride in valuing our employees, fostering professional growth, and maintaining a culture of respect, collaboration, and excellence.

Why Eagle?

No layoffs in over 55 years
Family-friendly company
Gain-sharing program
Peer and Individual feedback at 6/12 months
Steady growth opportunities
Team-oriented environment – we value and encourage employee involvement

Essential Duties & Responsibilities:

Maintain and organize accounts payable files, including invoices and job-related documentation, ensuring accuracy and proper record retention.
Review and verify accounts payable invoices by matching invoices to purchase orders and receiving documents prior to processing.
Process accounts payable invoices accurately and timely, entering information into the accounting system and preparing invoices for payment.
Prepare and manage the weekly accounts payable check run, ensuring payments are issued within vendor terms, discounts are captured when applicable, and all invoices are verified before payment processing.
Process and distribute vendor payments, ensuring checks and remittances are mailed or transmitted promptly.
Serve as the primary point of contact for incoming phone calls, directing inquiries to the appropriate departments or personnel.
Greet and assist customers, vendors, and visitors in a professional and welcoming manner.
Provide backup support for Accounts Receivable functions as needed.
Support company operations by running reports, coordinating special projects, and contributing to business initiatives as needed.
Maintain confidentiality of financial and business information while adhering to company policies and procedures.
Collaborate with internal departments and external vendors to resolve invoice discrepancies, payment inquiries, and other accounts payable issues.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to support individuals with disabilities in performing the essential functions of the position. The duties listed are intended to outline the general scope of work and do not represent a complete list of all tasks that may be assigned.

Qualifications:

Must be able to use office hardware and software: computers, phone, fax, scanner, copier, email, phone system, ERP system, Microsoft products, and internet.
Must have administrative skills.
Must have communication and interpersonal skills to work with Eagle employees and vendors.
Must be self-directed, will occasionally receive guidance from supervisors.
One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to calculate figures and amounts such as discounts.
Ability to define problems, collect data, establish facts, and draw valid conclusions.

The requirements listed above are representative of the knowledge, skill, and ability required.

Eagle Performance Plastics is an Equal Opportunity Employer.

Job Type:

Full-time

Pay:

$22.00 - $25.00 per hour

Expected hours: