ACCOUNTS PAYABLE MANAGER

CATALYST ACOUSTICS GROUP; North Aurora (IL); On-site; USD 90,000 - 125,000; Full time

Job summary

Catalyst Acoustics Group seeks an Accounts Payable Manager to lead the end-to-end payables function across multiple entities in a fast-paced manufacturing environment. You will coach a growing AP team, ensure accurate invoice processing, strong internal controls, and timely payments while driving process standardization and ERP optimization.

Ideal candidates have 7+ years in AP, a Bachelor's in Accounting or Finance, and experience with PE-backed or decentralized organizations.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 7+ years progressive Accounts Payable experience with leadership.
• Experience in manufacturing, distribution, or multi-entity environments.
• Strong understanding of procure-to-pay processes, three-way match, AP controls, vendor management, and month-end close.
• Experience with ERP systems and process standardization initiatives.
• Proven ability to operate in a PE-backed or decentralized environment.
• Location flexibility to Agawam, MA, Dublin, OH, or North Aurora, IL.

Responsibilities

• Oversee end-to-end AP processes across multiple entities, including invoice receipt, coding, three-way match, routing, payment execution, and posting.
• Ensure timely, accurate, and compliant invoice processing.
• Maintain accurate AP voucher coding to GL accounts, cost centers, projects, and tax categories.
• Drive consistency in AP practices across units and acquired entities.
• Lead day-to-day AP activities, including exception resolution, payment processing, vendor reconciliations, and issue resolution.
• Maintain vendor master integrity and enforce strong internal controls, separation of duties, and fraud prevention.
• Review payment runs for accuracy and compliance before release.
• Manage vendor relationships and support timely payments while optimizing terms and discounts.
• Partner with Treasury for cash disbursement forecasts and payment schedules.
• Lead, develop, and coach AP team members across locations.
• Be a hands-on leader, stepping in to support workload and resolve issues.
• Set expectations, reinforce accuracy and responsiveness, and identify talent gaps.
• Identify and drive process improvements across AP workflows.
• Standardize processes across units, systems, and acquisitions.
• Collaborate with Finance and IT to optimize ERP functionality, automation, and reporting.
• Reduce manual work and improve scalability and efficiency.
• Ensure timely month-end close, reconciliations, accruals, and audit support.
• Provide leadership with AP metrics like payment timeliness and aging.
• Collaborate with Purchasing, Operations, Customer Service, Treasury, and Finance.

Skills

AP leadership

Vendor management

Process improvement

Cross-functional collaboration

Education

Bachelor's degree in Accounting or Finance

Job description

Accounts Payable Manager

Location:Agawam, MA, Dublin, OH or North Aurora, IL preferred
Reporting To:Shared Services Manager

About Catalyst Acoustics Group

Catalyst Acoustics Group (CAG) is a leading designer and manufacturer of engineered acoustical solutions serving industrial, architectural, medical, commercial, and infrastructure end markets. CAG operates a portfolio of best-in-class brands supported by a shared-services model focused on operational excellence, scalability, and continuous improvement.

Role Overview

The Accounts Payable Manager is responsible for leading the end-to-end procure-to-pay function across a multi-entity, private equity-backed platform. This role ensures the accuracy, timeliness, and integrity of invoice processing, vendor management, payment execution, and AP reporting.

This leader operates as a player/coach, balancing hands-on execution with team leadership while driving process consistency, strong internal controls, cash management, and scalability across the organization.

The ideal candidate is a driver, highly organized, and brings a strong sense of urgency, ownership, and process discipline in a fast-paced, decentralized manufacturing environment.

Key Responsibilities

1. Procure-to-Pay Operations

• Oversee and actively support end-to-end AP processes, including invoice receipt, coding, three-way match, approval routing, payment execution, and posting across multiple entities.
• Ensure timely, accurate, and complete processing of invoices in accordance with company policies and approval authority.
• Ensure accurate coding and classification of all AP vouchers to the appropriate general ledger accounts, cost centers, projects, and tax categories.
• Drive consistency in AP practices across business units and acquired entities.

2. AP Operations & Execution

• Lead day-to-day AP activities, including exception resolution, payment processing, vendor reconciliations, and issue resolution.
• Maintain vendor master integrity and enforce strong internal controls, segregation of duties, and fraud prevention practices.
• Review payment runs for accuracy and compliance before release.

3. Vendor & Cash Management

• Manage vendor relationships, resolve escalated issues, and support timely payments while optimizing payment terms and discounts.
• Partner with Treasury to provide cash disbursement forecasts and payment schedules.

4. Team Leadership (Player/Coach)

• Lead, develop, and coach AP team members across locations.
• Act as a hands‑on leader, stepping in to support workload and resolve issues directly.
• Set clear expectations and reinforce accountability, accuracy, and responsiveness.
• Identify talent gaps and support hiring, training, and development.

5. Process Improvement & Standardization

• Identify and drive process improvements across AP workflows.
• Standardize processes across business units, systems, and acquired entities.
• Partner with Finance and IT to optimize ERP functionality, automation, and reporting tools.
• Reduce manual work and improve scalability and efficiency.

6. Month-End Close & Reporting

• Ensure timely completion of AP close activities, reconciliations, accrual support, and audit requests.
• Provide leadership with key metrics including payment timeliness, invoice cycle time, exception rates, and AP aging.

7. Cross-Functional Partnership

• Collaborate closely with Purchasing, Operations, Customer Service, Treasury, and Finance.
• Support integration of acquired businesses into standardized AP processes.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or related field.
• 7+ years of progressive Accounts Payable experience, including leadership.
• Experience in manufacturing, distribution, or multi-entity environments preferred.
• Strong understanding of procure-to-pay processes, three-way match, AP controls, vendor management, and month-end close.
• Experience with ERP systems and process standardization initiatives.
• Proven ability to operate in a high-growth, PE-backed, or decentralized environment.