Accounts Payable Manager

Volunteers of America Los Angeles; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Retirement Plan

Tuition Reimbursement

Paid Time Off

Job summary

Volunteers of America–Greater New York seeks an Accounts Payable Manager to oversee AP operations across programs and administration. The role includes supervising staff, ensuring timely invoice processing, and maintaining strong internal controls.

The position is based in New York, NY with two remote work days per week. Bachelor's degree and AP experience, plus BC system proficiency, are required; supervisory leadership is essential.

Qualifications

• Bachelor’s degree required with 3+ years of AP experience or equivalent education/experience.
• At least 2 years of supervisory experience is required.
• Strong accounting principles knowledge and Excel data analysis; reconcile accounts.
• High attention to detail, strong written communication, and customer service.
• Experience with Microsoft Dynamics 365 Business Central preferred.

Responsibilities

• Lead and manage day-to-day Accounts Payable operations and staff performance.
• Review and verify payment vouchers and invoices for accuracy and compliance.
• Coordinate weekly payment timing within approved cash disbursement plans.
• Maintain vendor master file, reconcile statements, and resolve discrepancies.
• Manage month-end and year-end close plus Forms 1099 preparation.
• Train and mentor AP staff; promote internal controls and process improvements.
• Handle AP inbox and provide guidance to program/finance staff on BC use.
• Develop and implement policy/procedure enhancements for controls and efficiency.
• Perform other duties to support the Finance Department objectives.

Skills

Excel

Data analysis

Attention to detail

Written communication

Customer service

Education

Bachelor's degree in accounting or related field

Tools

Microsoft Dynamics 365 Business Central

Job description

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs , we support over 35,000 adults and children each year , including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.
Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.
We are currently seeking qualified candidates for the following position:
Position: Accounts Payable Manager (Hybrid)
The Accounts Payable Manager oversees the daily operations of the Accounts Payable function, ensuring the timely and accurate processing of invoices across all programs, administration, and related entities. The role is responsible for managing the disbursement cycle in accordance with established payment terms and schedules, and for maintaining a strong system of internal controls in compliance with generally accepted accounting principles.
Location: New York, NY 10020
Minimum Qualifications

• Bachelor’s degree is required, with a minimum of three (3) years of relevant accounts payable experience, or an equivalent combination of education and experience.
• At least two (2) years of supervisory experience is required.
• Strong understanding of accounting principles and demonstrate proficiency in Microsoft Excel, including the ability to analyze data and reconcile accounts.
• A high level of attention to detail, strong written communication skills, and a commitment to providing excellent customer service.
• Prior experience with Microsoft Dynamics 365 Business Central is preferred.

Supervisory Role
This position does have supervisory responsibilities.
Accounts Payable Manager Principal Responsibilities

• Lead and manage the day-to-day operations of the Accounts Payable Department, including supervision, workflow management, and performance oversight of Accounts Payable staff. Ensure adequate coverage, staff development, and adherence to Agency policies and procedures.
• Oversee the review and verification of payment vouchers and invoices to ensure completeness, accuracy, proper authorization, and compliance with Agency policies.
• Manage the weekly payment selection process within the limits of an approved cash disbursement plan. Coordinate payment timing in alignment with vendor terms, cash flow considerations, and organizational priorities. Prepare weekly commitment reports, disbursement analyses, and other financial reports as requested, including quarterly reporting.
• Maintain the integrity of the vendor master file across all entities by ensuring accurate setup, ongoing maintenance, and periodic review. Reconcile vendor statements, resolve discrepancies, and manage vendor inquiries. Identify and eliminate duplicate vendors and inactivate obsolete or restricted vendors.
• Oversee the Accounts Payable month-end and year-end close processes, including reconciliation of the subledger to the general ledger and preparation of related entries and supporting schedules. Ensure the timely and accurate preparation and distribution of annual Forms 1099 in compliance with regulatory deadlines.
• Train, mentor, and support Accounts Payable staff, ensuring proficiency in systems, policies, and procedures. Promote continuous improvement, accountability, and a strong internal control environment.
• Manage the Accounts Payable inbox and serve as a primary point of contact for program, vendor, and internal inquiries. Provide guidance and technical support to program and finance staff utilizing Microsoft Dynamics 365 Business Central for Accounts Payable processing.
• Develop, implement, and recommend enhancements to policies, procedures, and system controls to strengthen internal controls, improve efficiency, and ensure compliance with generally accepted accounting principles and regulatory requirements.
• Perform other related duties and responsibilities as assigned to support the Finance Department and organizational objectives.

Work Environment
While performing the duties of the job, the employee will be in an office environment. The organization accommodates 2 days of remote work per week for this role, with the understanding that work/projects may require more physical presence at the office and/or program sites.
Benefits
We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

And much more!
To learn more about our staff, culture and much more, copy and paste our website link into a browser:
VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.