Accounts Payable Manager

Volunteers of America Greater New York; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Prescription Coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off

Job summary

Volunteers of America Greater New York is looking for an Accounts Payable Manager to oversee the department's operations and ensure compliance with accounting standards. This hybrid role requires strong accounting principles and management skills.

The qualified candidate will have a bachelor's degree and relevant accounts payable experience, along with proficiency in Microsoft Excel and Microsoft Dynamics 365 Business Central. Full-time employees enjoy a comprehensive benefits package, including medical and dental coverage.

Qualifications

• Minimum three years of relevant accounts payable experience.
• At least two years of supervisory experience.
• Strong attention to detail and excellent written communication skills.

Responsibilities

• Manage daily operations of the Accounts Payable Department.
• Ensure compliance with Agency policies for payment vouchers.
• Oversee month-end and year-end close processes.

Skills

Accounting principles

Microsoft Excel

Customer service

Microsoft Dynamics 365 Business Central

Education

Bachelor’s degree

Tools

Microsoft Dynamics 365 Business Central

Job description

Volunteers of America-Greater New York (VOA-Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

We are currently seeking qualified candidates for the following position:

Position: Accounts Payable Manager (Hybrid)

The Accounts Payable Manager oversees the daily operations of the Accounts Payable function, ensuring the timely and accurate processing of invoices across all programs, administration, and related entities. The role is responsible for managing the disbursement cycle in accordance with established payment terms and schedules, and for maintaining a strong system of internal controls in compliance with generally accepted accounting principles.

Location

New York, NY 10020

Minimum Qualifications

• Bachelor’s degree is required, with a minimum of three (3) years of relevant accounts payable experience, or an equivalent combination of education and experience.
• At least two (2) years of supervisory experience is required.
• Strong understanding of accounting principles and demonstrate proficiency in Microsoft Excel, including the ability to analyze data and reconcile accounts.
• A high level of attention to detail, strong written communication skills, and a commitment to providing excellent customer service.
• Prior experience with Microsoft Dynamics 365 Business Central is preferred.

Supervisory Role

This position does have supervisory responsibilities.

Accounts Payable Manager Principal Responsibilities

1. Lead and manage the day-to-day operations of the Accounts Payable Department, including supervision, workflow management, and performance oversight of Accounts Payable staff. Ensure adequate coverage, staff development, and adherence to Agency policies and procedures.
2. Oversee the review and verification of payment vouchers and invoices to ensure completeness, accuracy, proper authorization, and compliance with Agency policies.
3. Manage the weekly payment selection process within the limits of an approved cash disbursement plan. Coordinate payment timing in alignment with vendor terms, cash flow considerations, and organizational priorities. Prepare weekly commitment reports, disbursement analyses, and other financial reports as requested, including quarterly reporting.
4. Maintain the integrity of the vendor master file across all entities by ensuring accurate setup, ongoing maintenance, and periodic review. Reconcile vendor statements, resolve discrepancies, and manage vendor inquiries. Identify and eliminate duplicate vendors and inactivate obsolete or restricted vendors.
5. Oversee the Accounts Payable month-end and year-end close processes, including reconciliation of the subledger to the general ledger and preparation of related entries and supporting schedules. Ensure the timely and accurate preparation and distribution of annual Forms 1099 in compliance with regulatory deadlines.
6. Train, mentor, and support Accounts Payable staff, ensuring proficiency in systems, policies, and procedures. Promote continuous improvement, accountability, and a strong internal control environment.
7. Manage the Accounts Payable inbox and serve as a primary point of contact for program, vendor, and internal inquiries. Provide guidance and technical support to program and finance staff utilizing Microsoft Dynamics 365 Business Central for Accounts Payable processing.
8. Develop, implement, and recommend enhancements to policies, procedures, and system controls to strengthen internal controls, improve efficiency, and ensure compliance with generally accepted accounting principles and regulatory requirements.
9. Perform other related duties and responsibilities as assigned to support the Finance Department and organizational objectives.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.