Accounts Payable Manager

TileBar; New York (NY); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401K company match

Free weekly lunch

PTO, Holidays, Personal Days

Job summary

TileBar, a leader in tile and interiors, seeks an Accounts Payable Manager in New York with hybrid onsite/remote work (3 days onsite, 2 remote). You will lead the AP team, manage vendor payments, and coordinate with CFO on cash flow and reporting.

Role requires 5+ years in AP, 3+ years in management, and strong Excel/ERP skills. Competitive compensation and benefits accompany the position.

Qualifications

• Five or more years of accounts payable experience.
• At least 3 years in a managerial role.
• Experience in a large enterprise with high monthly expenses (> $5M).
• Detail oriented with ability to multitask and meet deadlines.
• Strong communication with accounting team and other departments.
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, XLOOKUP).
• Experience with ERP/accounting software (Great Plains Dynamics 365 or NetSuite).
• Experience with expense software (Concur) is a plus.

Responsibilities

• Lead and supervise AP department staff, onsite and offshore.
• Maintain AP general ledger and monitor AP inbox.
• Handle daily/weekly/monthly tasks: expense processing and approvals; respond to AP requests.
• Manage vendor accounts and ensure timely payments.
• Participate in weekly cash disbursement meetings with CFO and finance.
• Prepare weekly cash disbursement runs (ACH, wires, checks).
• Ensure accuracy of high volume invoice data entry and assist with processing.
• Process tax-related tasks (1099 information).
• Provide training to new and existing staff.

Skills

Accounts payable management

Leadership / team supervision

Analytical thinking

Time management

Communication skills

Attention to detail

Multitasking

Tools

Microsoft Excel

Great Plains Dynamics 365

NetSuite

Concur

Job description

Job Title: Accounts Payable Manager

Location: New York, NY (Flatiron HQ) – 3 days onsite, 2 days remote

About The Job

TileBar is an innovative industry leader transforming the tile, interiors and surfaces market in the United States. As a rapidly growing company, we are redefining how homeowners and designers shop for projects. With an ambitious vision to lead the multi-billion-dollar tile category, we are seeking a visionary, strategic, and hands‑on creative leader to shape the future of our brand and join our dynamic team. In this role, you will play a vital part in our growth trajectory.

The Accounts Payable Manager will be responsible for ensuring the AP department functions effectively as a whole, including managing and training team members, be actively involved in all aspects of vendor management and payment processes including performing various task based obligations, communicate daily with various departments and participate in cash flow and other financial reporting meetings. The role demands ability to work with tight deadlines, high‑volume and ability to successfully multi‑task while maintaining quality work.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

• Manages and supervise the accounts payable department and staff, including both on‑site and offshore team members.
• Maintain the AP general ledger, ensures daily AP task are completed by team members, monitors AP inbox and handles any escalated issues
• Perform various daily, weekly and monthly tasks relating to: expense processing and approval, responding to AP requests and questions, be involved in various meetings pertaining to cash disbursement needs,
• Manage vendor accounts ensuring payments are applied properly and timely, vendors are paid within set terms
• Active involvement in weekly cash disbursement meetings with CFO and finance to determine appropriate vendor payments each week
• Prepare weekly cash disbursement runs related to ACH, wires, paper checks, and be actively involved in check run process
• Ensure accuracy of our high volume of invoice data entry and assist with invoice processing of various types of invoices such as: general warehouse and business overhead, marketing spend, and employee travel reimbursements.
• Process all tax‑related processes, like the 1099 tax information.
• Provide training to new and existing staff as needed.

Qualifications

• Five or more years of accounting payable experience and 3+ years of experience in a managerial role. (experience in relatable industry or strong understanding of inventory related concepts)
• Has worked in a large enterprise (processing monthly expenses in excess of $5M)
• Detail oriented, able to multitask and meet tight deadlines for monthly reporting requirements
• Ability to manage high‑volume transactions and demanding daily, time sensitive requests
• Strong analytical and time management skills.
• Strong written and verbal communication skills to be able to communicate daily with the accounting team and other departments as necessary
• Proficient in Microsoft Excel (pivot tables, Vlookup, Xlookup, etc.)
• Experience with ERP or accounting software (Great Plains Dynamics 365 or NetSuite preferred)
• Experience with expense software (ie, Concur a plus)

Talent Standards for Success

At TileBar, how we work matters as much as what we achieve. In this role, success will also be measured by how consistently you demonstrate TileBar’s five Talent Standards.

Results Ownership & Accountability

Takes ownership of responsibilities and outcomes, communicates proactively, manages commitments and deadlines responsibly, follows through, and addresses risks or issues that may impact results.

Collaboration & Team Contribution

Works well with others, supports team and company goals, shares information appropriately, and builds productive relationships with colleagues, leaders, and cross‑functional partners.

Organizational Mindset

Understands how individual work, decisions, and priorities affect other people, teams, customers, and the broader company.

Balances role‑specific responsibilities with what supports the best overall outcome for TileBar.

Adaptability & Continuous Improvement

Adapts to changing priorities, learns new ways of working, remains open to feedback, and looks for opportunities to improve processes, outcomes, and how work gets done.

Judgment & Problem Solving

Uses critical thinking and sound judgment to solve problems, manage priorities, make informed decisions, and know when to act independently, involve others, or elevate.

Benefits

At Soho Studio/TileBar, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance, and Short‑Term Disability in addition to a Company match on 401K, and Free Weekly Lunch. Our employees also receive Paid Time Off (PTO), Holidays, and Personal Days.

Compensation

$100,000 – 110,000 per year

Actual compensation is based on multiple factors that are unique to each candidate, including but not limited to skill set, level of relevant experience, and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.

Equal Opportunities

TileBar is an equal opportunity employer and welcomes applications from all qualified individuals, regardless of their race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, age, disability, or veteran status.

At TileBar, we are committed to fostering a workplace that embraces and celebrates diversity, equity, and inclusion. We believe that a diverse and inclusive workforce not only enhances our ability to innovate and succeed but also creates a more enriching and supportive environment for our employees.