Accounts Payable Manager

Progyny, Inc; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Family-friendly benefits

401(k) match

Company equity

Mentorship program

Job summary

Progyny, Inc. is seeking a hands-on Accounts Payable Manager to lead the day-to-day AP function while handling invoice processing, payments, and vendor management. This role combines team leadership with high-volume, transactional duties in a deadline-driven environment.

The ideal candidate has 5–8 years in AP or accounting, strong Excel skills, and experience with ERP systems, tax reporting, and internal controls. Based in the United States, NYC-based candidates are encouraged to apply.

Qualifications

• BA/BS in Accounting or related field
• 5–8 years AP or accounting experience
• Prior supervisory experience preferred
• Understanding of AP and procure-to-pay cycles
• GL reconciliations, accruals, and month-end close
• Vendor tax reporting knowledge (W-9, 1099)
• Electronic payments: ACH and wires
• Excel proficient; Intacct and Concur preferred
• Analytical, organized, problem-solving
• Attention to detail; can meet deadlines
• Strong customer service and communication
• Discretion with confidential information
• Experience in high-volume, multi-entity environment

Responsibilities

• Manage complete AP cycle from invoice to payment
• Code and process vendor invoices
• Execute payments via ACH, wire, checks
• Maintain vendor records and terms
• Enforce vendor setup controls
• Review employee expense reports
• Reconcile AP subledger to GL
• Monitor invoices, payment status, discounts
• Respond to vendor inquiries and resolve issues
• Oversee Form 1099 preparation
• Support cash-flow forecasting
• Collaborate to improve procure-to-pay
• Develop AP policies and controls
• Identify automation opportunities

Skills

Microsoft Excel

Vendor management

Communication skills

Problem-solving

Attention to detail

Education

Bachelor’s in Accounting

Tools

Intacct

Concur

Job description

Thank you for considering Progyny! We're hiring a talented hands-on Accounts Payable Manager to lead the day-to-day Accounts Payable function while actively participating in invoice processing, payment execution, vendor management, reconciliations, and issue resolution. This role is responsible for ensuring that vendor invoices and employee expenses are processed accurately, efficiently, and in accordance with company policies and internal controls. The ideal candidate is a detail-oriented working manager, comfortable balancing team leadership with transactional responsibilities in a high-volume, deadline-driven environment.

What you'll do

• Manage and actively participate in the complete accounts payable cycle, from invoice receipt through payment and reconciliation
• Review, code, and process vendor invoices
• Prepare, review, and execute payment runs via ACH, wire transfer, check, and other approved methods
• Maintain accurate vendor records, including payment terms, tax documentation, banking details, and contact information
• Establish and enforce controls for vendor setup and changes to help prevent errors and fraud
• Review employee expense reports and corporate card transactions for accuracy and policy compliance
• Reconcile accounts payable subledger activity to the general ledger and resolve outstanding differences
• Monitor outstanding invoices, payment status, discounts, credits, duplicate payments, and aged items
• Respond promptly to vendor inquiries and resolve payment, pricing, and invoice discrepancies
• Manage annual Form 1099 preparation and filing, where applicable
• Support cash-flow planning by providing accurate payment forecasts and upcoming obligation reports
• Partner with Procurement, Accounting, Treasury, Operations, and other departments to improve the procure-to-pay process.
• Develop, maintain, and enforce Accounts Payable policies, procedures, and internal controls.
• Identify opportunities for automation, process improvement, and increased efficiency
• Support internal and external audits by preparing requested documentation and explanations
• Supervise, train, and develop accounts payable team members where applicable
• Track and report key performance indicators such as invoice-processing time, on-time payment rate, exception volume, and outstanding items
• Provide coverage for daily accounts payable activities and perform other accounting duties as needed

About you

• BA/BS in Accounting, Finance, Business Administration, or related field required
• 5-8 years of progressive accounts payable or accounting experience required
• Prior supervisory or team-lead experience preferred
• Strong understanding of entire accounts payable and procure-to-pay cycles
• Experience with general ledger reconciliations, accruals, and month-end close
• Knowledge of vendor tax reporting, including Forms W-9 and 1099
• Successful experience managing electronic payments including ACH and wire transfers
• Strong Microsoft Excel skills required, experience with Intacct and Concur preferred
• Proven analytical, organizational, and problem-solving abilities
• Excellent attention to detail and ability to manage competing deadlines
• Outstanding customer-service and communication skills
• Ability to handle confidential financial and vendor information appropriately
• Experience in a high-volume, multi-entity, or multi-location environment preferred

Success in This Role The successful candidate will maintain an accurate and efficient accounts payable operation, ensure vendors are paid on time, strengthen controls, resolve issues quickly, and improve processes while remaining directly involved in daily accounts payable activities.

Please note: This is not a digital nomad or remote international position; candidates must be based in the United States. Progyny is unable to provide visa sponsorship for this position. Candidates must be authorized to work in United States without the need for sponsorship, now or in the future.

Our Growth is Creating Great Opportunities! Progyny is growing and we want to hire the most talented people we can. Continued success depends on it!

About Progyny

Progyny (Nasdaq: PGNY) is a global leader in women’s health and family building solutions, trusted by the nation’s leading employers, health plans and benefit purchasers. We envision a world where everyone can realize dreams of family and ideal health. Our outcomes prove that comprehensive, inclusive and intentionally designed solutions simultaneously benefit employers, patients and physicians. Our benefits solution empowers patients with concierge support, coaching, education, and digital tools;provides access to a premier network of fertility and women’s health specialists who use the latest science and technologies; drives optimal clinical outcomes; and reduces healthcare costs. Our mission isempower healthier, supported journeys through transformative fertility, family building and women’s health benefits. Headquartered in New York City, Progyny has been recognized for its leadership and growth as a TIME100 Most Influential Company, CNBC Disruptor 50, Modern Healthcare's Best Places to Work in Healthcare, Forbes' Best Employers, Financial Times Fastest Growing Companies, Inc. 5000, Inc. Power Partners, and Crain's Fast 50 for NYC. For more information, visit www.progyny.com.

Our perks

• Family friendly benefits: Paid family and parental leave, preconception, fertility and family building benefits (including egg freezing, IVF, and adoption support), family and pet care fund, and Parents’ Employee Affiliation Group Menopause and midlife care Health, dental, vision and life insurance options for employees and family Free in-person, virtual and text-based mental health and wellness support Paid time off, including vacation, sick leave, personal days and summer flex time Company equity Bonus program 401(k) plan with company match Access to on-demand legal and financial advice Learning and development programs to help you grow professionally and a mentorship program Company social eventsto include annual volunteer day and donation matching Flex days (3 days a week in the office) and onsite meals and snacks for employees reporting into our NY office

In compliance with New York City's Wage Transparency Law, the annual salary [wage] range for NYC-based applicants is: $100,000 - $110,000. There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. Progyny offers a total compensation package comprised of base salary, cash bonus, and equity.

Progyny is proud to be anEqual Opportunity and Affiliation employer.We respect and seek to empower each individual and support the diverse cultures, perspectives,skillsand experiences within our workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy or related condition, status as a protected veteran, criminal history consistent with legal requirements or any other basis protected by law.

Progyny is proud to be an Equal Opportunity and Affiliation employer.We respect and seek to empower each individual and support the diverse cultures, perspectives,skillsand experiences within our workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, marital status, pregnancy or related condition, status as a protected veteran, criminal history consistent with legal requirements or any other basis protected by law. If you are an individual with a disability and need assistance or an accommodation during the recruiting process, please send an e-mail to [e-mail].

Thank you for your interest in Progyny!