Accounts Payable Manager

KRG PARTNERS; Lawrenceville (GA); On-site; USD 85,000 - 110,000; Full time

Job summary

KRG Partners seeks an Accounts Payable Manager to lead AP and purchasing card functions for a multi-site property and asset management company. This on-site role manages a four-person team and drives the full procure-to-pay cycle across 400+ entities in Lawrenceville, GA.

The ideal candidate combines hands-on accounting expertise with strong controls, cross-entity discipline, and advanced Excel skills to optimize processes and close schedules.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
• 5+ years of progressive accounts payable experience, including at least 2 years supervising staff.
• Experience with multi-entity accounting, including entity-level coding, intercompany activity, and multi-entity 1099 reporting.
• Working knowledge of GAAP accruals, cutoff, and account reconciliation.
• Advanced Microsoft Excel skills, including XLOOKUP/INDEX-MATCH, SUMIFS, pivot tables, Power Query, and building reconciliation templates for large data sets.
• Strong understanding of AP internal controls, segregation of duties, and payment fraud prevention.

Responsibilities

• Supervise, train, and develop four AP team members; set daily priorities, workload assignments, and performance goals.
• Conduct performance reviews, provide coaching, and support hiring and onboarding.
• Build cross-training and backup coverage so that no critical task depends on one person.
• Own the end-to-end invoice process in DocuWare, including capture, indexing, coding, approval routing, and archiving.
• Prepare and review payment runs (ACH, check, and wire) for approval, ensuring correct entity and optimal terms.
• Administer the P-card program, including cardholder setup, spending limits, and policy acknowledgments.
• Complete AP close tasks on the close calendar and reconcile AP subledger to GL by entity.
• Maintain vendor master data integrity and support annual 1099 reporting.
• Build and maintain Excel-based reporting, SOPs, and KPIs; drive automation in DocuWare and BILL Spend & Expense.
• Lead or co-lead AP system implementation projects and ensure go-live readiness.

Skills

Leadership

Attention to detail

Advanced Excel

Multi-entity accounting

Internal controls

Strong communication

GAAP accruals

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

DocuWare

Bill Spend & Expense (Bill.com)

Microsoft Excel

Power Query

Job description

Our client is seeking a detail-oriented Accounts Payable Manager (ON-SITE) to join their growing team in Lawrenceville.

The Accounts Payable Manager will lead the AP and purchasing card functions for a multi-site property and asset management company with more than 400 legal entities, including retail fuel, service, and rental properties. This role manages a team of four and owns the full procure-to-pay cycle: invoice capture and approval in DocuWare, payment processing, the BILL Spend & Expense (Bill.com) purchasing card program, vendor master data, and AP month-end close. The ideal candidate combines hands-on technical accounting with strong controls, multi-entity discipline, and advanced Excel skills.

PRIMARY RESPONSIBILITIES

• Supervise, train, and develop four AP team members; set daily priorities, workload assignments, and performance goals
• Conduct performance reviews, provide coaching, and support hiring and onboarding
• Build cross-training and backup coverage so that no critical task depends on one person

Accounts Payable Operations

• Own the end-to-end invoice process in DocuWare, including capture, indexing, coding, approval routing, and archiving
• Ensure every invoice is coded to the correct legal entity, property/site, and GL account, and that intercompany charges are identified and recorded properly
• Manage invoice matching (PO, receipt, and contract/lease terms where applicable) and resolve exceptions with vendors and site managers
• Prepare and review payment runs (ACH, check, and wire) for approval, making sure payments come from the correct entity bank account and on optimal terms
• Maintain vendor relationships; resolve disputes, credits, and duplicate-payment issues promptly

Purchasing Card Program (BILL Spend & Expense)

• Administer the P-card program, including cardholder setup and offboarding, spending limits, merchant category restrictions, and policy acknowledgments
• Enforce receipt and coding compliance; run monthly statement reconciliation and coding review across all entities
• Monitor for policy violations, split transactions, and unusual spending; elevate exceptions to the Controller

Month-End Close & Reconciliation

• Complete AP close tasks on the close calendar, including invoice cutoff, accruals for unbilled goods and services, and P-card accruals
• Reconcile the AP subledger to the general ledger by entity each month; research and clear reconciling items
• Prepare and review AP aging, open-item, and accrual schedules for Controller review and sign-off
• Support intercompany reconciliation for AP-related activity

Compliance & Internal Controls

• Own vendor master data integrity: W-9 collection, TIN matching, bank-detail change verification (independent callback), and periodic cleanup of inactive or duplicate vendors
• Manage annual 1099 reporting across all reporting entities
• Review invoices for sales and use tax accuracy and flag accrual requirements
• Maintain segregation of duties between vendor setup, invoice approval, and payment release; support fraud-prevention controls such as Positive Pay and payment approval limits
• Serve as the AP point of contact for external auditors, tax preparers, and internal reviews; prepare supporting schedules and documentation

Reporting & Process Improvement

• Build and maintain Excel-based reporting and analysis, including multi-entity AP aging, cash requirements forecasts, P-card spend analysis, and vendor spend reporting
• Write and maintain AP and P-card SOPs, approval matrices, and desk procedures
• Find and implement automation opportunities in DocuWare, BILL Spend & Expense, and the general ledger system to cut manual work and spreadsheet dependence
• Track and report KPIs such as invoice cycle time, exception rate, on-time payment rate, and P-card compliance rate

AP System Implementation (Project-Based, as Needed)

• Lead or co-lead the selection and implementation of new or upgraded AP systems, including requirements gathering, vendor demos, and business case input for the Controller
• Design future-state workflows, approval hierarchies, and entity/GL coding structures for 400+ entities; document configuration decisions
• Plan and validate data migration (vendor master, open invoices, history), integrations with the general ledger and banks, and user access and role setup that preserves segregation of duties
• Build and run user acceptance testing (UAT) and parallel testing; track defects through resolution and sign off on go-live readiness
• Train the AP team, approvers, and site users; update SOPs and controls documentation after go-live; monitor post-implementation performance and stabilization
• Other duties as assigned

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience
• 5+ years of progressive accounts payable experience, including at least 2 years supervising staff
• Experience with multi-entity accounting, including entity-level coding, intercompany activity, and multi-entity 1099 reporting
• Working knowledge of GAAP accruals, cutoff, and account reconciliation
• Advanced Microsoft Excel skills, including XLOOKUP/INDEX-MATCH, SUMIFS, pivot tables, Power Query, and building reconciliation templates for large data sets Candidates will complete a practical Excel exercise during the interview process
• Strong understanding of AP internal controls, segregation of duties, and payment fraud prevention
• Excellent communication skills with vendors, site managers, and senior leadership

PREFERRED

• Hands-on experience with DocuWare and BILL Spend & Expense (Bill.com / Divvy)
• Experience in real estate, property management, retail fuel, or other multi-site industries
• Certified Accounts Payable Professional (CAPP), APP, or CPA certification
• Demonstrated experience leading or supporting an AP system implementation or migration, including UAT, data migration, and go-live
• Experience optimizing AP automation or P-card programs
• Experience with Power Pivot, VBA/macros, or similar automation tools

CORE COMPETENCIES

• Precision: Accuracy and attention to detail across high transaction volumes
• Control mindset: Strong instinct for controls, documentation, and audit readiness
• Leadership: Develops a team, delegates effectively, and holds staff accountable
• Deadline discipline: Meets close and payment deadlines while managing competing priorities
• Continuous improvement: Looks for ways to simplify, standardize, and automate

WORK ENVIRONMENT

• 5 days onsite in Lawrenceville, GA
• Standard business hours, with extended hours expected during month-end close, year-end, and 1099 season.