Accounts Payable Manager

JMJ PHILLIP; Green River (WY); On-site; USD 105,000 - 175,000; Full time

Benefits offered by this job

Leadership role in AP

Exposure to SAP & AP automation

Opportunity to optimize paymentprocess

Job summary

JMJ PHILLIP seeks an experienced Accounts Payable Manager to lead the AP function, oversee the full invoice-to-payment cycle, and ensure accurate, timely, and compliant financial operations. You will manage an AP team, strengthen internal controls, support month-end close, and drive process improvements.

This role offers leadership over an AP team, exposure to SAP and AP automation, and opportunities to enhance payment processes across vendors.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 7+ years in accounts payable or accounting.
• 3+ years supervising an AP or accounting team.
• Hands-on SAP experience with invoice verification, payments, month-end close, and reconciliations.
• Experience with 1099 and foreign-vendor tax reporting (1042/1042-S).
• Knowledge of W-9/W-8, backup withholding, and TIN matching.
• Experience managing foreign or cross-border payments and vendor banking verification.
• Strong SOX/internal controls knowledge for AP/disbursements.
• Experience supporting internal and external audits.
• Strong Excel skills.
• Excellent analytical, organizational, communication, and leadership abilities.

Responsibilities

• Lead, develop, and cross-train the AP team.
• Manage daily workflows, priorities, coverage, and escalations.
• Set team goals, conduct performance reviews, and provide coaching.
• Escalate vendor, internal customer, and approver issues.

Skills

Leadership

Analytical

Communication

Process improvement

Education

Bachelor’s degree in Accounting/Finance

Tools

SAP

Excel

Job description

We are seeking an experienced Accounts Payable Manager to lead the AP function, oversee the full invoice-to-payment cycle, and ensure accurate, timely, and compliant financial operations. This role will manage an AP team, strengthen internal controls, support month-end close, and drive process improvements and automation across accounts payable operations.

Position Responsibilities

AP Operations & Team Leadership

• Lead, develop, and cross-train the accounts payable team.
• Manage daily workflows, work assignments, priorities, coverage, and escalations.
• Set team goals, conduct performance reviews, and provide coaching and training.
• Serve as the escalation point for vendor, internal customer, and approver issues.

Invoice & Payment Management

• Oversee the complete AP cycle from invoice receipt through payment.
• Manage invoice coding, three-way matching, exception resolution, and posting.
• Execute and validate payment runs through check, ACH, wire, and international payment methods.
• Confirm appropriate funding, approvals, and authorization before payment release.
• Monitor AP aging and ensure timely resolution of held invoices and outstanding balances.

Month-End Close & Reconciliations

• Lead AP month-end close activities, including accruals, cutoff, and liability completeness.
• Prepare and review AP journal entries with appropriate supporting documentation.
• Reconcile AP-related balance sheet and bank accounts.
• Maintain documented clearing plans for reconciling items.
• Coordinate with procurement and operations to ensure accurate period cutoff.

Vendor Management & Tax Compliance

• Govern the vendor master, including vendor setup, verification, changes, and data quality.
• Independently verify vendor banking information to help prevent payment fraud.
• Maintain W-9 and W-8 documentation and support TIN matching and backup withholding.
• Coordinate annual 1099 and foreign-vendor 1042/1042-S reporting.
• Track stale-dated payments, uncashed checks, and unresolved credit balances for unclaimed property reporting.

Internal Controls & Audit

• Maintain key AP and disbursement controls, including three-way matching, approval routing, duplicate-payment prevention, and segregation of duties.
• Ensure compliance with company financial standards, internal controls, and Sarbanes-Oxley requirements.
• Maintain control documentation and support internal and external audits.
• Provide requested invoice, payment, and reconciliation documentation during audit activities.

KPIs & Process Improvement

• Establish and monitor AP performance metrics, including invoice cycle time, on-time payment, aged or blocked invoices, duplicate-payment rates, and discount capture.
• Maintain AP procedures, SOPs, and process documentation.
• Identify opportunities for workflow improvements and automation.
• Serve as an AP process owner and partner with finance and IT teams on system improvements.
• Act as a key user for SAP AP and payment-processing functions.

Prerequisites

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited four-year institution.
• Minimum of 7 years of progressive accounts payable or accounting experience.
• At least 3 years of experience supervising or leading an AP or accounting team.
• Hands-on experience with SAP, including invoice verification, payment processing, month-end close, and account reconciliations.
• Experience with 1099 and foreign-vendor tax reporting, including 1042/1042-S.
• Knowledge of W-9/W-8 documentation, backup withholding, and TIN matching.
• Experience managing foreign or cross-border payments and vendor banking verification.
• Strong understanding of SOX and internal controls related to AP and disbursements.
• Experience supporting internal and external audits.
• Strong Excel skills.
• Excellent analytical, organizational, communication, and leadership abilities.

Certifications (Preferred, but not Required)

• CPA (Certified Public Accountant).
• CMA (Certified Management Accountant).
• APM/APS (Accredited Payables) certification.
• Other relevant accounting or accounts payable certifications.

What the Role Offers

• Salary Range: Up to $175,000 annually
• Opportunity to lead a critical accounts payable function.
• Leadership responsibility over an AP team.
• Opportunity to strengthen financial controls, compliance, and payment processes.
• Exposure to SAP and AP automation initiatives.
• Ability to drive process improvements and operational efficiencies.
• Opportunity to collaborate with finance, procurement, operations, and IT leadership.

Why Green River?

Green River provides an environment well suited for professionals with experience in industrial, manufacturing, mining, and process-oriented operations. The role offers an opportunity to make a meaningful impact on financial operations while working closely with cross-functional teams and contributing to strong controls, process efficiency, and operational excellence.