Accounts Payable Manager

New York Foundling; City of Niagara Falls (NY); On-site; USD 95,000 - 100,000; Full time

Job summary

The New York Foundling in Niagara Falls, NY seeks an AP Supervisor to lead the Accounts Payable team, ensuring accuracy, timeliness, and policy compliance. You will coordinate with finance and program staff to manage invoices, reconcile accounts, and support audits.

The ideal candidate has a Bachelor’s in Accounting/Finance/Business Admin, 5+ years in AP (3+ in a supervisory role), and strong Excel/Outlook/Word skills with solid communication and organizational abilities.

Qualifications

• Bachelor’s degree in Accounting, Finance or Business Administration.
• Minimum 5 years in accounts payable, with at least 3 in a supervisory role.
• Proficient in Excel, Outlook and Word; experience with automated accounting systems.
• Strong written and verbal communication skills and effective time management.

Responsibilities

• Lead the Accounts Payable team and ensure timely, accurate processing.
• Maintain AP policies, procedures, and compliance with NYF standards.
• Oversee travel reimbursements, vendor payments, and expense processing.
• Support audits and continuous quality improvement in AP processes.
• Collaborate with program staff and other finance functions.

Skills

Written communication

Oral communication

Organizational skills

Time management

Education

Bachelor’s Degree in Accounting/Finance/Business Admin

Tools

Excel

Outlook

Word

Automated accounting systems

Job description

Overview

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services—core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.

Reports to Director of Accounts Payable (AP) and supports the Director in ensuring the day to day tasks and periodic activities of the unit are accomplished in alignment with NYF standards. Responsible for management of the Accounts Payable team and ensures that all AP policies and procedures are current.

Responsibilities

Reports to Director of Accounts Payable (AP) and supports the Director in ensuring the day to day tasks and periodic activities of the unit are accomplished in alignment with NYF standards. Responsible for management of the Accounts Payable team and ensures that all AP policies and procedures are current.

Core Responsibilities:

• Supports AP Director in overall management of the unit and ensures that internal and external deadlines are met in accordance with NYF procedures and standards.
• Maintains and updates on an as-needed basis all accounts payable, petty cash, internal cash management, employee expense reimbursement and credit card and other related Agency policies to ensure alignment with NYF legal and financial standards and practices.
• Oversees special projects and reviews updates for on-going operations, including but not limited to employee travel reimbursement and transportation reimbursement, interfacing with public transit vendor(s) and evaluating expenditure categories for anomalies and opportunities for savings.
• Assists AP Director in continuous quality improvement activities, including increased use of automation, risk mitigation, vendor responsibilities, procurement policies and purchasing.
• Interfaces with Agency program staff at all levels in matters related to employee reimbursement, AP policies and purchasing options and other requirements.
• Exercises independent decision-making capacity related to employee expenditures and documentation; bulk purchasing; credit card authorizations and other AP oversight responsibilities on behalf of AP Director.

The New York Foundling is committed to attracting and retaining a diverse employee population,the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that areinclusive, equitable and welcoming.

Qualifications

• Bachelor’s Degree in Accounting, Finance or Business Administration with a minimum of 5 years accounts payable work experience, 3 of which must be in a supervisory capacity.
• Proficient in excel, outlook, word and automated accounting systems
• Good written and oral communication skills
• Strong organizational and time management skills
• Demonstrated strong commitment to safety.

Education Required

Bachelor’s Degree from a U.S. accredited educational institution or Credential Evaluation for a non-U.S. educational institution

Salary Range:

$95,000 - $100,000