Accounts Payable Manager

Missouri Slope; Bismarck (ND); On-site; USD 55,000 - 85,000; Full time

Job summary

Missouri Slope Lutheran Care Center (MSLCC), Inc. is seeking an Accounts Payable Manager to oversee accurate, timely accounts payable operations for the organization and its foundation.

The role requires maintaining vendor records, reviewing invoices, coding expenses, and ensuring compliance with internal controls and policies. You will process payments, support month-end close and audits, respond to departmental questions, and help staff with coding and approvals while preserving

Qualifications

• High level of accuracy and attention to detail.
• Strong organizational and confidentiality skills.
• Able to interpret financial data and coding requirements.

Responsibilities

• Maintain accurate vendor records and tax documentation (W-9s).
• Review invoices for accuracy and proper coding before payment.
• Enter invoices and adjustments into the accounting system.
• Process vendor payments timely according to terms and controls.
• Reconcile vendor statements and resolve discrepancies promptly.
• Assist with month-end/year-end close and audit preparation.
• Support staff with questions on accounts payable procedures.

Job description

Classification/Hours

Non-Exempt, 40 hours per week, Monday-Friday, 8:00 a.m.-5:00 p.m.

Classification/Hours

Non-Exempt, 40 hours per week, Monday-Friday, 8:00 a.m.-5:00 p.m.

Pay

Determined based on qualifications and experience upon employment offer.

Responsible To

Vice-President/Chief Finance Officer (CFO)

Primary Job Function

The Accounts Payable Manager is responsible for the accurate, timely, and efficient administration of accounts payable functions for Missouri Slope Lutheran Care Center (MSLCC), Inc. and the MSLCC Foundation. This position maintains accurate vendor records, reviews and processes invoices and payments, supports month-end and year-end financial activities, assists with audit preparation, and provides guidance to department leaders on accounts payable procedures and expense coding. The position requires a high level of accuracy, organization, confidentiality, sound judgment, and adherence to established financial controls and organizational policies.

Essential Job Functions

• Maintain accurate and current vendor records, including contact information and required tax documentation, and obtain completed W-9 forms as necessary.
• Review invoices for accuracy, appropriate documentation, proper coding, and required approvals before payment is processed.
• Accurately enter invoices, credit memos, and other accounts payable transactions into the applicable accounting system.
• Process vendor payments accurately and timely in accordance with established payment terms and applicable internal controls, including identifying and utilizing available early-payment discounts when appropriate.
• Reconcile vendor statements to outstanding accounts payable balances and investigate and resolve discrepancies in a timely manner.
• Maintain organized accounts payable documentation and file invoices and supporting records in accordance with established procedures and record-retention requirements.
• Monitor and appropriately process vendor rebates, credits, and other adjustments, including ensuring transactions are properly coded and recorded.
• Assist department directors and other facility staff with invoice questions, expense coding, required approvals, and accounts payable procedures.
• Prepare the monthly General Journal entry for Supply Requisitions and ensure supporting documentation is accurate and complete.
• Maintain and reconcile petty cash funds for Accounts Payable, the Care Center Business Office, Assisted Living Business Office, and Nursing Services.
• Assist the Resident Account Manager with Medicare consolidated billing activities involving therapy providers, pharmacies, clinics, hospitals, and other applicable providers.
• Review month-end and year-end reports for accuracy, including account coding, vendor information, and inactive or obsolete accounts and vendors; make or recommend appropriate corrections as needed.
• Assist the VP/CFO and Finance Director with the preparation of schedules, reports, supporting documentation, and other materials required for the annual financial audit.
• Maintain appropriate confidentiality and security of financial, resident, employee, vendor, and organizational information.
• Communicate effectively and professionally with facility staff, residents, visitors, vendors, and other individuals in carrying out the responsibilities of the position.
• Maintain a high level of organization, accuracy, and attention to detail while managing multiple priorities and deadlines.
• Identify discrepancies, errors, or process concerns and take appropriate action to resolve or elevate them.
• Follow established accounting procedures, internal controls, policies, and regulatory requirements applicable to the position.
• Perform other job-related duties as assigned.

Other Job Functions

• Attend required in-service education, training, and departmental meetings.
• Participate in MSLCC's Quality Assurance and Performance Improvement (QAPI) Program as assigned.
• Und rstand and comply with the Volunteer Protection Program (VPP), Risk Management/Safety Program, and applicable Business Department and facility-wide policies and procedures.
• Follow established safe work practices and operating procedures.
• Respect and uphold resident rights, including the confidentiality and security of residents' personal, financial, and health information.
• Demonstrate and support MSLCC's customer service standards of excellence.
• Conduct oneself in a manner consistent with MSLCC's values, ethical standards, and commitment to honesty, respect, quality, compassion, and professional service.