Accounts Payable Lead & Office Coordinator

Torrey Holistics; Stoughton (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Vacation Time

Job summary

Beacon Mechanical Services in Massachusetts seeks an experienced Accounts Payable Manager / Office Assistant to support a fast-paced, high-volume commercial service organization. You will own the AP process, including invoice intake, coding, vendor reconciliation, and payment preparation, while providing general office support.

The ideal candidate has 3+ years of AP in a high-volume environment, excels at accuracy and follow-up, and can maintain strong vendor relationships across multiple

Qualifications

• 3+ years of direct Accounts Payable experience in a high-volume organization.
• Experience independently managing a large volume of vendor invoices and accounts.
• Strong understanding of AP workflows, invoice coding, reconciliations, and payment processing.
• Experience with multiple departments, entities, locations, or job-costed expenses preferred.
• Trade, construction, mechanical, HVAC, plumbing, electrical, or facilities experience preferred.
• Strong attention to detail and financial accuracy.
• Ability to identify discrepancies and independently follow through to resolution.

Responsibilities

• Manage the day-to-day accounts payable process for a high-volume organization.
• Review, code, and process vendor invoices accurately.
• Verify invoices against purchase orders, receipts, job information, and approvals.
• Identify duplicate invoices, pricing discrepancies, missing documentation, and billing errors.
• Reconcile vendor statements and research missing invoices, credits, or payments.
• Maintain AP aging and ensure outstanding items are addressed promptly.
• Prepare invoices and supporting information for scheduled payment runs.
• Coordinate with vendors and internal teams to resolve outstanding issues.
• Assist with vendor setup, month-end reconciliation, and AP reporting.
• Help improve AP processes, documentation, and internal controls.

Skills

Accounts Payable

Vendor management

Invoice coding

Reconciliations

High-volume processing

Attention to detail

Organizational skills

Vendor communication

Tools

QuickBooks

NetSuite

ServiceTitan

Google Workspace

Job description

Beacon Mechanical Services in Massachusetts seeks an experienced Accounts Payable Manager / Office Assistant to support a fast-paced, high-volume commercial service organization. You will own the AP process, including invoice intake, coding, vendor reconciliation, and payment preparation, while providing general office support.

The ideal candidate has 3+ years of AP in a high-volume environment, excels at accuracy and follow-up, and can maintain strong vendor relationships across multiple