Accounts Payable Lead Clerk

The John Hopkins Health System; Baltimore (MD); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Lead Accounts Payable Clerk to join their dynamic team. This role requires a solid understanding of accounts payable principles and strong analytical skills. You will guide the team, assist in daily operations, and ensure a customer-focused approach while building partnerships with vendors. The ideal candidate will have over 5 years of experience in accounts payable, excellent problem-solving abilities, and the capacity to work in a fast-paced environment. If you're detail-oriented and ready to make an impact, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in Accounts Payable required.
• Intermediate Microsoft Excel skills, including V-Lookup and Pivot Tables.

Responsibilities

• Guide the team and assist in coaching AP Clerks.
• Prepare accounts payable reports and maintain records.

Skills

Analytical Problem-Solving Skills

Attention to Detail

Critical Thinking

Communication Skills

Ability to Work Independently

Capacity to Work Remotely

Education

Associate's Degree

Tools

Microsoft Excel

SAP

Service Now Portal

Serrala

Job description

Position Summary:

The Lead Accounts Payable Clerk has a solid understanding of accounts payable principles and strong analytical problem-solving skills. Incumbent will assist the supervisor and provide leadership to the team in carrying out daily operations and recommend adjustments to meet demand. This person must perform in a way that will guarantee every effort is made to satisfy the customer while continuing to build and develop partnerships with our vendors and departments.

Essential Functions:

1. Guides the team under direction from the AP Supervisor and assists in coaching/mentoring of AP Clerks
2. Adheres to all financial policies and procedures
3. Assist in developing and maintaining documentation of processes centered on maintaining adequate key areas of control within AP
4. Review and answer inquiries from team members and vendors regarding purchase orders, invoice data, accounts payable checks, and related matters
5. Performs petty cash reconciliations
6. Processes recurring payments
7. Performs vendor statement reconciliations
8. Point person for SUA and ACH programs, including account reconciliation & exceptions of single-use credit card & ACH program accounts
9. Resolution of discrepant invoices in business workflow
10. Prepares accounts payable reports, maintains accounts payable records, and performs special projects related to accounts payable as assigned
11. Point person for single-use credit card programs
12. Assists with monthly status reports
13. Provides support to the Hopkins Enterprise Training group as SME
14. Other duties as assigned

Required Qualifications:

1. An associate's Degree is required. May substitute experience beyond the work experience requirement may be substituted for education on a 2:1 basis.
2. 5+ years of experience in Accounts Payable
3. Intermediate Microsoft Excel Skills (V-Lookup and Pivot Tables)
4. Knowledge of the purchase order process
5. Experience in AP automation workflow in a paperless environment
6. Able to work in a fast-paced, high-volume environment
7. Capacity to work remotely when required
8. Excellent analytical, problem-solving, and decision-making skills
9. Ability to consistently meet deadlines and SLA’s
10. High degree of accuracy and attention to detail
11. The proven ability to analyze and apply financial policies, communicate effectively, both orally and in writing, and to establish effective working relationships with all levels of staff
12. Ability to retain policies and procedures.
13. Strong critical thinking skills
14. Ability to work independently and prioritize tasks

Preferred Qualifications:

1. Detail-oriented, professional attitude, reliable
2. Strong system skills and ability to learn new systems quickly
3. Working Knowledge of SAP
4. Experience with Service Now Portal
5. Experience with Serrala
6. Experience with customer service and working in a professional accounting environment