Accounts Payable Lead

Anchor QEA; Seattle (WA); On-site; USD 45,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with employer match

Paid holidays

Vacation time

Job summary

Anchor QEA is seeking an Accounts Payable Lead in Seattle, WA to assist the Assistant Controller in managing the company’s cash cycle. You will coordinate with internal and external stakeholders to ensure timely, accurate payment activity and provide cash flow visibility to senior management.

The role requires a two-year accounting/finance degree, 10+ years in the outgoing cash cycle, and experience with BST/Deltek.

Qualifications

• Two-year associate’s degree in accounting or finance is required.
• Experience in the A/E/C industry preferred.
• BST, Deltek, and similar ERP suites experience.
• 10+ years in the outgoing cash cycle (AP, treasury/banking).
• Must demonstrate integrity and ability to collaborate with diverse stakeholders.

Responsibilities

• Process invoices from subcontractors and vendors daily, coding to project and account and routing for approval.
• Reconcile vendor statements monthly to ensure valid and timely payments.
• Lead annual 1099 reporting and weekly payment processes.
• Assist with cash forecasting and month-end/year-end activities as needed.
• Support data quality for related reports and respond to inquiries from stakeholders.

Skills

Collaboration

Positive attitude

Teamwork

Education

Two-year associate’s degree in accounting or finance

Tools

BST

Deltek

Job description

Title: Accounts Payable Lead

Location: Seattle, WA
Job Type: Regular Full-Time

What’s the Opportunity?

Anchor QEA is seeking an accounts payable professional to assist the Assistant Controller in managing the Company’s outgoing cash cycle process. The Accounts Payable Lead will be collaborating with various internal and external clients to ensure timely and accurate reporting of payment activity to enable the organization to properly understand it’s cash flow. This role is an essential part of the success of Anchor QEA as it provides visibility to the cash cycle to Senior Management and C-Suite to make decisions.

Responsibilities

• Process invoices received from external subcontractors and vendors daily in collaboration with the rest of the Accounts Payable team, including ensuring all invoices received are valid, coding invoices to the proper project and account, routing to the proper employee for approval, and following up on outstanding/unapproved invoices with internal stakeholders.
• Perform regular reconciliation processes at least monthly by receiving and reconciling vendor statements to invoices received and processed to ensure that all payments are valid and made timely to our partners.
• Assist with the vendor setup process, including validating vendor tax and bank information, and ensuring accuracy of inputs into the Company’s accounting system.
• Lead the annual 1099 reporting process.
• Lead the weekly ACH/Check payment process.
• Assist the Assistant Controller in ensuring data quality of all related reports, including timely posting of external invoice activity and punctual responses in regard to questions from internal and external customers.
• Assist the Assistant Controller in research and payment activities with Project Managers, Project Accountants and Clients (as needed).
• Assist the Assistant Controller and Controller with cash forecasting activities.
• Assist the General Ledger Accounting team with research payment activity identified during the Bank Reconciliation process
• Assist the Assistant Controller and Controller in month-end and year-end activities (example: audits) as needed.
• Assist the Assistant Controller and Controller in other activities as required.

What Are We Looking For?

• At least a two-year associate’s degree in accounting or finance
• Preferred Accounting Experience in the A/E/C (Architectural/Engineering/Construction) Industry.
• Experience using BST, Deltek and other similar ERP suites.
• 10+ years of experience within the outgoing cash cycle (accounts payable, treasury/banking)
• The ideal candidate will be willing to learn the job role, have a positive attitude, be collaborative with multiple people and personalities, and be flexible to take on new challenges as they arise. This candidate would not be comfortable with the status quo and be willing to continually improve processes in collaboration with the rest of the Accounting and Finance team.
• Candidates must have high integrity and personal ethics due to the sensitive nature of the work.

Who Are We?

Anchor QEA provides environmental planning, science, and engineering consulting services with the mission of transforming our environment and communities with integrity and vibe. With more than 500 people in offices across the United States, our collective vision is to be an inclusive, sustainable, and growing environmental innovator making generational impacts. By embodying our core values, we strive to be our clients’ first choice for solving their most challenging problems and to be our employees’ reason to be excited about going to work each morning. Learn more about Anchor QEA at www.anchorqea.com.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability or sexual orientation. Employment is contingent upon satisfactory results of a comprehensive background check.

Salary and Other Compensation

• Salary: $ 33.24 - $ 36.98
• Annual Bonus
• Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.

Base Level Benefits for Regular Full-Time Positions

• Healthcare: Medical, dental, vision, basic life and AD&D insurance
• Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
• Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
• Sick and Safe Time: 80 hours annually
• Retirement Plan: 401k plan with an employer match * Further information on benefits: careers/benefits/