Accounts Payable Lead

Modern Industries, Inc.; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Modern Industries, Inc. in Phoenix, AZ is seeking an Accounts Payable Specialist to monitor AP mailboxes, process invoices, and support internal and external customers.

You will lead ERP configurations, automate invoice matching, and manage vendor setups and payments in our ERP system. The ideal candidate has a bachelor’s degree in accounting (or equivalent) and 3–5 years of experience, strong Excel skills, and the ability to handle confidential information with accuracy during period close and

Qualifications

• Bachelor’s degree in accounting or equivalent work experience.
• 3–5 years of accounting experience, particularly in accounts payable.
• Strong Excel skills and ability to maintain confidentiality during close processes.

Responsibilities

• Monitor AP mailboxes to ensure timely processing and issue resolution.
• Assist AP staff to cover responsibilities for internal and external customers.
• Create and maintain documented AP best practices and identify inefficiencies.
• Act as AP systems lead for ERP configurations and automation of invoice matching.
• Manage Received Not Invoiced (Unvouchered) and obtain approvals for non-PO invoices.
• Match invoices to receiving documents and post into ERP.
• Research vendor statements and payment discrepancies; manage vendor setups in ERP.
• Collect W-9s and COIs and update annually; process 1099 forms.
• Process credit card payments and credits; file invoices and statements.
• Generate check, ACH, and wire payments; organize returns paperwork with Buyers, Receiving and QE.

Skills

Accounting basics

GL & Reconciliations

Excel

Communication skills

Confidentiality

Time management

Organizational skills

Adaptability

Ad-hoc reporting

Education

Bachelor’s degree in accounting

Tools

ERP systems

SharePoint

Job description

4747 E Beautiful Lane
Phoenix, AZ 85044, USA

Description

Duties/Responsibilities:

• Monitors AP Mailboxes to ensure appropriate processing times and resolution of issues.


• Assist Accounts Payable Staff on a daily basis with responsibilities to ensure adequate coverage and support for internal and external customers.


• Create and maintain documented A/P best practices, identifying inefficiencies and recommending changes.


• Act as AP systems lead for ERP configurations and automation of invoice matching and troubleshoot issues.


• Manage Received Not Invoiced (Unvouchered)


• Obtain proper approval for all non-PO invoices.


• Match invoices to receiving documents and post into the ERP system.


• Research and respond to vendor statement and payment discrepancies.


• Manage new vendor setups into the ERP utilizing a SharePoint workflow.


• Collect vendor W-9’s and certificate of insurance as necessary and update annually.


• Process annual 1099 forms


• Process and manage credit card payments and credits.


• File paid and unpaid invoices and statements.


• Generate all check, ACH and wire payments to vendors.


• Organize and match returns paperwork, coordinating with Buyers, Receiving and QE

Required Skills/Abilities:

• Knowledge of basic accounting principles


• Knowledge of General Ledger and Account Reconciliations


• Proficiency in Excel


• Strong communication and interpersonal skills in order to build strong working relationships with key business partners, both internal and external


• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially during period close and reporting cycles.


• Ability to maintain confidential information.


• Strong time management and organizational skills


• Possesses a can-do attitude with an open to change for improvement's sake.


• Create ad-hoc reports and analysis as required.


• Other related duties as assigned.

Education and Experience:

• Bachelor’s degree in accounting required or equivalent work experience.


• Accounting: 3-5 years

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.