Accounts Payable

Destify; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Destify in Chicago, IL, is seeking an Accounts Payable specialist to support travel and hospitality operations. You will own full-cycle AP tasks, maintain vendor records, and help ensure accurate monthly close.

This role emphasizes attention to detail, strong Excel skills, and experience with QuickBooks Online and CRMs. Travel industry knowledge (ALG, HBSI) is a plus, and you will cross-train for AR and staff coverage.

Qualifications

• 3–5 years of full-cycle AP experience required.
• Associate’s degree required; Bachelor’s preferred.
• Travel/hospitality industry experience preferred (ALG, HBSI).
• Advanced Excel, data entry, and mathematical accuracy.
• Experience with QuickBooks Online and CRMs.
• Knowledge of 1099 filings and basic bookkeeping.

Responsibilities

• Update SOPs and processing instructions.
• Set up new vendors and maintain vendor docs.
• Audit HBSI invoices and issue supplier payments.
• Process AP aging and ensure timely vendor payments.
• Maintain monthly room locking schedule and reconcile comps.
• Filing annual 1099s.
• Cross-train for AR and staff coverage when on vacation.

Skills

Advanced Excel

QuickBooks Online

CRM software

Data entry

Mathematical accuracy

Education

Associate degree

Bachelor’s degree preferred

Job description

About Destify

At Destify, we’re wedding travel experts, helping couples plan destination weddings with expert guidance, trusted resort partnerships, and end-to-end support through the planning and travel journey. We simplify what can often feel overwhelming, turning wedding travel logistics into a smoother, more supported experience for couples and their guests. Our approach is built on three core commitments: clarity, confidence, and care. We lead with the details, guide with expertise, and create experiences that feel personal, seamless, and memorable.

Role Summary

As we continue to grow, social has become an increasingly important channel for how couples discover, engage with, and begin their journey with us. We’re building and scaling social in a bigger way, and we’re looking for someone to help own that first experience and turn early interest into real momentum.

Responsibilities

• Updating SOPs and maintaining processing instructions.
• Setting up new vendors and maintaining vendor documentation.
• HBSI Audits & Payments: Auditing HBSI invoices and issuing the related COGS supplier payments.
• Admin Review Supplier Payments in CRM that were missed by the script run.
• Processing overhead payment requests.
• AP Aging Management: Maintaining timely payments with our vendors under agreed‑upon terms.
• Credit Card Limit Management: Adjusting Brex credit card limits when needed.
• Supplier Comps/Refunds Management and Tracking: Tracking down and reconciling vendor, refunds, and comps for all Suppliers (negative payments on the supplier side in CRM).
• Room‑related - Supplier comps
• Room‑related - Supplier refunds
• Enter any missing Supplier Refunds in the CRM that were issued by the supplier on an invoice.
• Review the accounting in a room whenever in a room before exiting the room.
• Support & Tickets: Monitoring and answering accounting‑related tickets and tasks from GX.
• Updating AP scorecards in L10 Meetings.
• Failed ALG CRM auto payments: Updating accounting payments for failed.
• Month‑end AP Reconciliations for each vendor to ensure payments are not missed.
• Maintain a timely monthly room locking schedule for the previous (could be two months) traveled month. Depending on when supplier comps come in.
• Filing annual 1099s.
• Cross‑train as backup for the AR and Staff position when on vacation.

Requirements

• 3-5 years of full‑cycle AP experience required (not entry‑level).
• Associate’s required, Bachelor’s preferred.
• Travel/hospitality industry preferred with specific callouts to ALG, HBSI, supplier comps/refunds, and room locking.
• Technical Proficiency: Advanced command of Microsoft Excel (creating spreadsheets and formatting), data entry, and mathematical accuracy.
• Software Experience: Familiarity with QuickBooks Online and CRMs.
• Accounting Fundamentals: Understanding of basic bookkeeping and 1099 filings.

Soft Skills

High level of organization, problem‑solving, attention to detail, and professional communication for vendor and inter‑departmental inquiries.