Accounts Payable I

Rowan-College-At-Burlington-County; Hartford (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Rowan-College-At-Burlington-County is seeking an Accounts Payable I to maintain the accounts payable process, ensure timely payments, and support accurate financial reporting. The role includes handling 1099 forms and reconciling vendor statements.

This Support Staff Union position (Grade 9) requires a high school diploma or equivalent, 1 year of AP experience, and proficiency in Excel. The department emphasizes accuracy, timely processing, and collaboration with campus stakeholders.

Qualifications

• High school diploma or equivalent is required.
• Associates Degree in Accounting is preferred.
• At least 1 year of accounts payable experience is required.
• 3 years of accounts payable experience is preferred.
• Proficiency in Excel and accurate data entry is expected.
• Attention to detail is essential.

Responsibilities

• Pay invoices in a timely and accurate manner following procedures.
• Review AP documents for signatures, account numbers, and invoice amounts.
• Process invoices for payment and verify entries before mailing checks.
• Record payment credits accurately.
• Reconcile vendor monthly statements and payment records.
• Prepare travel reimbursements and reconcile travel expense reports.
• Generate AP, refund, and financial aid check reports.
• Follow up on purchase orders and blanket orders.
• Maintain AP records and vendor relationships.
• Process 1099-MISC and 1099-NEC tax forms.
• Assist with audits and departmental expenditures.
• Support continuous improvement of payment processes.
• Other related duties as assigned.

Skills

Excel

Attention to detail

Accurate data entry

Education

High school diploma or equivalent

Associates Degree in Accounting

Job description

The Accounts Payable I position is responsible for maintaining the Accounts Payable process, including scheduling and maintaining appropriate work flow of accounts payable to ensure accurate and timely payments and reporting. Includes handling the 1099 Process (1099-Misc and 1099-NEC tax forms).

This is a Support Staff Union position as stated in the Support Staff collective bargaining agreement Grade Level 9.

• Ensure bills are paid in a timely and accurate manner, while adhering to departmental procedures.
• Review accounts payable documents for proper signatures, account numbers, receipt of goods, and invoice amounts; correct and verify any differences.
• Process invoices for payment. Verify entries and printed checks before mailing.
• Ensure proper recording of payment credits.
• Reconcile vendor monthly statements and payment records/related transactions.
• Maintain and/or assist with maintaining employee travel by generating travel reimbursements and reconciling travel expense reports.
• Produce required accounts payable, refund, and financial aid check reports.
• Follow up on accepted purchase orders and open blanket orders.
• Maintain current and historical A/P records.
• Maintain relationships with new and existing vendors.
• Process 1099-Misc and 1099-NEC tax forms in a timely and accurate manner.
• Analyze workflow processes, while continuing to improve and streamline current payment processes.
• Assist departments with expenditures, balances, and track outgoing payments as necessary.
• Assist with financial audits.
• Perform other related duties as assigned.

OVERALL PURPOSE AND RESPONSIBILITY:

The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Education Required:

• Required - High school diploma or equivalent.
• Preferred - Associates Degree in Accounting.

Experience Required:

• One (1) year of accounts payable experience required.
• Three (3) years of accounts payable experience preferred.

Skills/Abilities /Knowledge /Other Requirements

• Working knowledge of Excel.
• Attention to detail.
• Accurate data entry skills.

INSTITUTIONAL EFFECTIVENESS:

Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college.

Residency Requirement:

The New Jersey First Act requires employees of all public institutions of higher education to reside in the State of New Jersey unless otherwise exempted under the law. For more information please click here

Employee Classification:

Support Staff, Grade 9