Accounts Payable Coordinator – Service

Cox Engineering; Randolph (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Cox Engineering in Randolph, MA is seeking an Accounts Payable Coordinator to support the Service Group’s day-to-day financial needs and ensure accurate job cost tracking. You will process vendor invoices, code costs to projects, and work closely with Account Managers, Project Managers, field teams and Corporate Accounting.

The role emphasizes timely payments, data integrity, and continuous process improvement, with frequent interaction across operations and finance to keep service jobs

Qualifications

• 3-5+ years of experience in Accounts Payable.
• Experience in construction, service, or project-based environments preferred.
• Familiarity with job costing and project-based accounting.
• Experience with ERP systems (NetSuite preferred) and BuildOps a plus.

Responsibilities

• Process vendor invoices accurately and timely, matching to POs and receipts.
• Ensure proper job cost coding and alignment with project budgets.
• Support month-end close activities related to AP.
• Collaborate with Account Managers, Project Managers, and field teams.

Skills

Accounts Payable

Job costing

ERP systems

Attention to detail

Tools

NetSuite

BuildOps

Job description

Position:Accounts Payable Coordinator – Service

Location: Randolph, MA

Job Id:393

# of Openings:1

Accounts Payable Coordinator – Service

Job Summary:

The Accounts Payable Coordinator will support the day-to-day financial and operational needs of the Service Group. This role plays a critical part in ensuring accurate job cost tracking and the timely processing of vendor invoices in support of Service operations. This position sits within the Service operations team and works closely with Account Managers, Project Managers, field teams, and Corporate Accounting. The role is highly integrated with project execution, helping ensure that costs are properly captured, coded, and aligned with project budgets.

Key Responsibilities:

Accounts Payable

• Process vendor invoices accurately and in a timely manner
• Match invoices to purchase orders, work orders, and receipts
• Ensure proper job cost coding and alignment with project budgets
• Review and resolve invoice discrepancies in coordination with project teams and vendors
• Monitor outstanding Service vendor invoices and support timely payment cycles
• Assist with month-end close activities related to AP

Project & Operations Support\

• Partner with Account Managers and Project Managers to ensure accurate cost tracking
• Assist in resolving job cost discrepancies and missing costs
• Coordinate with field personnel to obtain packing slips, receipts, and documentation needed for invoice processing
• Help ensure smooth flow of information between field operations, vendors, and accounting

Systems & Process Support (NetSuite/BuildOps)

• Support the implementation and ongoing use of NetSuite for Accounts Payable workflows
• Work within BuildOps to ensure accurate job cost and vendor invoice data
• Help identify and improve inefficiencies in Accounts Payable and invoice processing workflows
• Assist in developing standardized procedures and best practices

Qualifications

• 3-5+ years of experience in Accounts Payable within a construction, service, or project-based environment
• Experience in construction, mechanical contracting, or service-based industries preferred
• Familiarity with job costing and project-based accounting strongly preferred
• Experience with ERP systems (NetSuite preferred) and/or service management platforms (BuildOps a plus)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally
• Detail-oriented with strong accuracy in financial processing
• Proactive problem solver, especially with discrepancies and missing information
• Ability to operate within both accounting and operations environments
• Strong sense of ownership and accountability
• Adaptability to changing systems and processes

Why ThisRole Matters

This role is essential to ensuring that Service jobs and projects are financially accurate, operationally efficient, and supported through timely and accurate vendor invoice processing. By ensuring project costs are coded correctly and invoices are processed efficiently, this position directly impacts cash flow, job profitability, financial reporting, and the overall execution of the Service business.