Accounts Payable Coordinator II - Finance

188 Tejon Gaming Authority; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

The incumbent in this position provides general accounting clerical support within the finance department, including processing AP invoices, payroll data entry, and routine vendor communications.

You will verify invoices, perform 3-way matches, maintain records, and assist with month-end accruals, while upholding confidentiality and accuracy in a fast-paced casino environment. Strong attention to detail and English communication are essential.

Qualifications

• HS diploma or GED with 1–3 years of AP/general disbursements experience
• Must possess time management, organizational and multi-tasking skills
• Must have basic math skills (add/subtract/multiply/divide) and 10-key experience
• English communication skills required
• Familiarity with PO systems is a plus

Responsibilities

• Receives and verifies forms used to establish employee salaries.
• Verifies payroll data entry into the system.
• Audits payroll reports before transmission.
• Enters W-4 information, corrections, and deductions.
• Responds to team inquiries regarding payroll information.
• Timely reviews and processes vendor invoices and check requests.
• Reviews invoices for documentation, GL coding and approvals.
• Performs 3-way match of PO, receiving docs and invoice.
• Responds to vendor inquiries.
• Reconciles vendor statements and researches discrepancies.
• Prepares monthly invoice accruals for financials.
• Performs general admin duties including filing and processing.
• Other duties as assigned.
• Attend meetings and complete follow-up.

Skills

Leadership

Interpersonal skills

Communication skills

Attention to detail

Confidentiality

Computer systems

Multi-tasking

Teamwork

Problem solving

Education

HS diploma or GED with AP experience

Job description

Our team members are the key to our company's success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: https://www.gotoworkhappy.com/benefits

Job Description

The incumbent in this position is responsible for performing general accounting clerical functions including but not limited to the following: processing and filing AP invoices and checks, processing payroll, entering payroll data in to the system database, and providing general support to the finance department as needed.

RESPONSIBILITIES

• Receives and verifies administrative forms used in establishing the salary of employees.
• Verifies data entry of payroll information into payroll system.
• Audits payroll reports before information is transmitted.
• Enters W4 information, payroll corrections and adjustments, and payroll deductions into payroll system.
• Responds to team member inquiries regarding payroll information.
• Timely reviews and processes vendor invoices and check requests.
• Reviews all invoices and check requests for appropriate documentation, G/L coding and approval prior to processing.
• Performs 3-way match of purchase order, receiving documentation and invoice.
• Responds to all vendor inquiries.
• Reconciles vendor statements.
• Researches and corrects discrepancies.
• Prepares monthly list of invoices to accrue for financial preparation.
• Performs general administrative and clerical duties including but not limited to filling and processing.
• Other duties as assigned.
• Attend and participate in meetings, completing follow-up as assigned;
• Perform work regularly and predictably

QUALIFICATIONS

• High school diploma or GED with one (1) to three (3) years of experience with computerized Accounts Payable/general disbursements or a combination of education and/or experience preferred
• Must possess excellent time management, organizational and multi-tasking skills
• Must possess basic mathematical skills to include ability to add, subtract, multiply, and divide
• Computer systems and 10-key adding machine experience required
• Must possess ability to handle non-standard situations where some judgment must be exercised
• Must be able to effectively communicate in English
• Used to dealing with large volumes of paperwork is a must
• Knowledge of a PO system is a plus

SKILLS

• Strong leadership and interpersonal skills
• Excellent interpersonal, oral and written communication skills.
• Meticulous, organized and accurate
• Extreme confidentiality.
• Familiarity with a variety of computer systems and applications.
• Be flexible to work varying shifts and time schedules as needed.
• Communicate effectively with all levels of employees and guests.
• Manage multiple details and tasks concurrently in a changing environment.
• Able to work effectively in a team environment.
• Analyze and think about how possible solutions impact on the entire operation.

PHYSICAL DEMANDS

Ability to stand and sit for extended periods of time. Ability to walk distances. Ability to lift 30 to 40 lbs. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus. The Casino environment is hectic, fast-paced and often crowded and noisy. May be exposed to casino related environmental factors including, but not limited to excessive noise and constant exposure to general public.

Thank you for choosing us as your employer of choice!

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007—the first transaction of its kind by a Native American tribe. Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop® venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests!