Accounts Payable Coordinator I, II, III

Raba Kistner, Inc.; San Antonio (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Raba Kistner, Inc. in San Antonio, TX seeks an Accounts Payable Coordinator I, II, III to join our finance team. The role handles vendor setups, processes invoices and employee reimbursements, and supports month-end accruals to ensure timely, accurate financial reporting.

Candidates should have strong Excel, Word, and data-entry skills, plus experience with accounts payable software. The position offers opportunities for growth across AP levels and contributes to a collaborative, client-focused

Qualifications

• High School Diploma or equivalent required; accounting/finance coursework preferred.
• 2–3 years' experience in accounting or accounts payable; experience with AP software.
• Strong numerical and data entry skills; attention to detail and accuracy.

Responsibilities

• Set up and maintenance of vendor accounts, ensuring all applicable documents are received and attached.
• Scan, route and code vendor invoices through the BST Vendor Invoice Routing System that is part of our accounting system.
• Provide support for processing payments and checks, including mailing.
• Review of vendor invoices and statements, routing documents via email to appropriate Accounting Team members and Business Managers, including determining if accruals are needed for monthly financial close.
• Provide filing and other support to other team members as directed.
• Review employee expense reports, ensuring required documentation is attached, accurate submission and approvals in the BST System.
• Ability to perform other office duties as assigned, such as preparing and delivering out-going mail, and ordering office supplies.
• Set up and maintenance of Approved Sub-consultant List (ASL) documents including attachments and verification of date compliance, which include the Sub-Consultant Certificates of Insurance (COI) and Form 7401 and 7404 in the ASL system.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Excel

Data entry

Attention to detail

Education

High School Diploma or equivalent

Accounting/Finance coursework

Tools

BST Routing System

Accounting software

Excel

Word

Job description

Raba Kistner, Inc. Is a Premier Engineering Consulting And Program Management Firm. Our Purpose Is To Build a Better And More Sustainable World For Our Employees, Their Families, Our Clients, And The Communities We Serve. Our Core Values Are.

• Community “We care for our communities”.
• Integrity “We act with integrity”.
• Passion “We infuse passion into everything we do”.
• Quality “We believe quality comes from a culture of innovation and continuous improvement”.
• Growth “We dedicate ourselves to personal and business growth”.

Responsibilities

Raba Kistner is seeking a dependable Accounts Payable Coordinator I, II, III to join our team in the greater San Antonio, TX area. The Accounts Payable Coordinator processes vendor setups, vendor invoices and employee reimbursements. Provide accruals required for month end reporting. Other responsibilities include:

• Set up and maintenance of vendor accounts, ensuring all applicable documents are received and attached.
• Scan, route and code vendor invoices through the BST Vendor Invoice Routing System that is part of our accounting system.
• Provides support for processing payments and checks, including mailing.
• Review of vendor invoices and statements, routing documents via email to appropriate Accounting Team members and Business Managers, including determining if accruals are needed for monthly financial close.
• Provide filing and other support to other team members as directed.
• Review employee expense reports, ensuring required documentation is attached, accurate submission and approvals in the BST System.
• Ability to perform other office duties as assigned, such as preparing and delivering out-going mail, and ordering office supplies.
• Set up and maintenance of Approved Sub-consultant List (ASL) documents including attachments and verification of date compliance, which include the Sub-Consultant Certificates of Insurance (COI) and Form 7401 and 7404 in the ASL system.
• Perform other duties as assigned.

Qualifications

Accounts Payable Coordinator I

• High School Diploma or equivalent required. College level course work in accounting and/or finance preferred.
• Two (2) to three (3) years of relevant experience including working with accounting or accounts payable software.

Accounts Payable Coordinator II

• Three (3) to five (5) years of relevant experience including working with accounting or accounts payable software.

Accounts Payable Coordinator III

• Five (5) to seven (7) years of relevant experience including working with accounting or accounts payable software.

Good verbal and written communication skills to support operations, co-workers, and supervisors. Experience using Word and Excel. Math skills to tabulate and verify totals and ability to accurately and efficiently input large volumes of data. Ability to produce typed documents, to do alpha and numeric filing, and to work with numbers accurately and repeatedly for an extended period of time and in various formats (tables, columns, etc.).

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is frequently required to sit, required to stoop, kneel crouch or crawl, regularly required to stand, walk, climb, balance, and talk. Continuously required to use hands and reach. occasionally required to lift/move up to 25 pounds. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision, depth vision.

This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.

EOE/Disabled/Veteran

Drug Free Workplace