Accounts Payable Coordinator

Nvenia; Wood Dale (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nvenia seeks an Accountant (Accounts Payable) to manage and execute AP processes in an office setting, with occasional manufacturing area exposure. You will handle invoices, payments, reconciliations, and vendor data while supporting month-end close and audits.

The role requires a Bachelor's degree in Accounting and at least 3 years of AP experience, with strong attention to detail, communication, and ERP proficiency. This is an on-site position in Illinois.

Qualifications

• Bachelor's degree in Accounting required.
• (3+ years) Accounts Payable experience preferred.
• Strong understanding of GAAP and ERP environments.

Responsibilities

• Process vendor invoices, verify accuracy and obtain approvals.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process vendor payments (checks and e-payments).
• Maintain up-to-date vendor files and information.
• Assist with month-end and year-end close procedures.
• Support audit and tax activities as needed.

Skills

Accounts Payable

Root Cause Analysis

Teamwork

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting

Tools

Excel

Word

Outlook

ERP software

Job description

POSITION SUMMARYThe Accountant (Accounts Payable) has responsibility for overseeing and executing all aspects of the company accounts payable functions. Key responsibilities include processing vendor invoices (PO and NON-PO invoices), reconciling accounts, and maintaining financial records. The ideal candidate will possess strong analytical, organizational, and communication skills, with a proven ability to work independently and as part of a team. The Accountant will also assist in the compilation of financial information, statistical reports and data analysis, as well as support audit and tax activities.ESSENTIAL RESPONSIBILITIESAccounts PayableAssist with all aspects of the Accounts Payable process. Provide back up when needed.Process vendor invoices, including verifying accuracy and obtaining necessary approvals.Maintain vendor files and ensure all vendor information is up-to-date.Reconcile vendor statements and resolve any discrepancies.Prepare and process vendor payments, including checks and electronic transfers.Maintain accurate records of all accounts payable transactions.Assist with month-end and year-end closing procedures.Other ResponsibilitiesPrepare and/or review various month end metrics reports as requested.Assist with audit and tax work as needed.Assist with ad-hoc activities as needed.Communicate issues and concerns to the Senior Controller, V.P. of Finance and Purchasing Team MembersPOSITION SPECIFIC COMPETENCIESTechnical Job Knowledge.Understanding of accounts payables processes and routines.Root Cause Analysis – examines data to grasp issues, draws conclusions and solves problems.Results Focused and Initiative – focuses on results and desired outcomes and how best to achieve them (gets theJob done!).Teamwork/Collaboration – promotes cooperation and commitment to achieve objectives.Strong attention to detail and accuracy.Communication Skills – written and verbal.Solid knowledge and experience with personal computer software (Word, Excel, Outlook, etc.)Solid knowledge of integrated accounting systems in an ERP environment and experience in manufacturing a plus.Solid knowledge of generally accepted accounting principles.POSITION REQUIREMENTSBachelor's degree in Accounting from a four-year college or university.Minimum 3 years’ experience in Accounts Payable.PHYSICAL REQUIREMENTSFrequently required to sit, stand, walk, talk, or hear; uses hands to finger, handle, or touch objects or controls. On occasion, may be required to climb and work in high places, stoop, bend or reach above the shoulders. The incumbent must occasionally lift, push, or pull up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.WORK ENVIRONMENTThe position is an office-based position with potential visits to the manufacturing area. In the manufacturing area, employee may be exposed to moving mechanical parts and may occasionally be exposed to fumes and/or airborne particles. The noise level in the work environment is usually moderate but at times loud.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.ADDITIONAL INFORMATIONnVenia is a packaging machinery manufacturing and service organization widely known to have the widest selection of packaging technology under one roof and provides our distributors and end-users the highest quality product and support.nVenia brings Duravant packaging leaders Arpac, Hamer-Fischbein, Ohlson Packaging and Mespack together to create next-level packaging equipment integration and innovation. One name, in one location, with one shared focus: our customers and the problems we need to solve.