Accounts Payable Coordinator

Chartwell Law; Valley Forge (PA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Chartwell Law is seeking an Accounts Payable Coordinator to support our financial operations. The role ensures accurate and compliant payable processing, collaborates with the senior accountant to review general ledger postings, and communicates discrepancies to the AP manager.

Key duties include reviewing employee expenses, processing vendor payments, and analyzing invoices for accuracy. A strong team player with 3+ years of AP experience, attention to detail, and solid communication skills

Qualifications

• Bachelor-level experience not required but 3+ years accounts payable experience is expected.
• Experience in a law firm is preferred but not required.
• Proficient in Microsoft Office Suite and accounting software.

Responsibilities

• Review and approve employee expense reports with policy compliance and valid business purpose.
• Process vendor ACH/Wire and check payments.
• Process Trust payments.
• Analyze vendor invoices for accuracy and proper posting.
• Identify discrepancies and coordinate with employees and vendors to resolve issues.
• Collaborate with the senior accountant to review general ledger postings.
• Assist in implementing and optimizing accounting processes and systems.
• Develop documentation and training materials for accounting workflows.

Skills

Analytical thinking

Communication skills

Attention to detail

Multi-tasking

Organizational skills

Microsoft Office proficiency

Education

Associate degree in accounting or related field

Tools

Microsoft Office Suite

Accounting software

Job description

Description

The Accounts Payable Coordinator plays a crucial role in the financial operations of the company. This position is responsible for ensuring accurate and compliant processing of payables, collaborating with the senior accountant to review general ledger postings, and communicating any discrepancies to the AP manager.

Job Type

Full-time

Description

The Accounts Payable Coordinator plays a crucial role in the financial operations of the company. This position is responsible for ensuring accurate and compliant processing of payables, collaborating with the senior accountant to review general ledger postings, and communicating any discrepancies to the AP manager.

Primary Job Duties

• Review and approve employee expense reports, ensuring policy compliance and proper business purpose
• Evaluate travel and expense data from Navan travel management platform and determine proper coding, allocation, and resolution of exceptions
• Process vendor ACH/Wire and check payments
• Process Trust payments
• Analyze vendor invoices for accuracy, compliance and appropriate classification before posting
• Identify discrepancies, recommend corrective actions, and communicate directly with employees and vendors to resolve issues
• Collaborate with the senior accountant to review general ledger postings, ensuring accuracy and compliance
• Participate in the implementation and optimization of accounting systems and processes
• Assist in the development of documentation, training materials, and process improvements for accounting workflows

Key Competencies

• Communicating - Legal Professionals provide the information required by others in a concise, direct, and unambiguous way. They perceive how the message affects the receiver and strive to ensure that the receiver clearly understands the specifics and function of the message.
• Conflict Management - Legal Professionals address problems openly and objectively and bring substantial conflicts and disagreements into the open with the intention of resolving issues in an unemotional and constructive manner.
• Professionalism - Legal Professionals set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner consistent with generally accepted moral principles and values and within the guidelines and best practices of their profession.
• Planning & Priority Setting - Legal Professionals identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position may be designated as remote, hybrid, or fully in-office, depending on the needs of the role, office location, and Firm requirements.

Requirements

• Associate degree in accounting or related field preferred
• Law firm experience preferred
• 3+ years of accounts payable experience
• Proficient with Microsoft Office Suite and accounting software
• Strong analytical and problem‑solving skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Able to multitask and adhere to deadlines
• Good organizational skills