Accounts Payable Coordinator

Pasha Group; San Rafael (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

The Pasha Group is seeking a detail-oriented Accounts Payable Coordinator to support accurate, timely financial operations at our San Rafael, CA offices. You will manage full-cycle AP processing, ensure proper approvals and coding, and resolve discrepancies to uphold financial accuracy.

Collaborate with internal teams and vendors, maintain vendor data, and support monthly accruals and audits. This role emphasizes precision, compliance, and operational excellence in a corporate office setting.

Qualifications

• Accounts payable principles, invoice processing, payment reconciliation, and financial recordkeeping.
• Experience with full-cycle AP processing and maintaining vendor records.
• Ability to collaborate across departments and maintain internal controls.

Responsibilities

• Process vendor invoices and vouchers with accuracy and timeliness.
• Obtain required approvals per internal controls.
• Assign invoices to correct general ledger accounts before processing.
• Prepare payment batches and reconcile payments to invoices.
• Maintain vendor information and financial records in systems.
• Monitor AP aging and assist with monthly accruals.
• Resolve payment discrepancies and system issues.

Skills

Vendor relations

Accounts payable

Attention to detail

Communication

Problem solving

Teamwork

Data entry

Process improvement

Education

High school diploma or equivalent

Associate degree in Accounting/Business or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Accounts Payable Coordinator – Drive Financial Accuracy, Efficiency & Operational Excellence at The Pasha Group

The Pasha Group is seeking a detail-oriented and organized Accounts Payable Coordinator to support accurate, timely, and efficient financial operations. In this role, you will manage full-cycle accounts payable processing, ensure proper invoice approvals and account coding, resolve payment discrepancies, and maintain accurate financial records in accordance with established company policies and internal controls.

As an important member of the finance team, you'll collaborate with internal departments, vendors, and transportation service providers to ensure payments are processed correctly, outstanding issues are resolved promptly, and financial transactions support the company's operational success.

Manage Accounts Payable & Invoice Processing

Ensure accurate, timely, and compliant processing of financial transactions from invoice receipt through payment.

• Process Vendor Invoices: Receive, review, and process invoices and vouchers while ensuring completeness, accuracy, and timely payment.
• Manage Payment Approvals: Obtain required authorizations in accordance with established internal controls and approval procedures.
• Ensure Accurate Account Coding: Assign invoices to appropriate general ledger accounts and verify financial information before processing.
• Prepare Payment Batches: Organize and prepare invoice batches for efficient processing and payment.
• Reconcile Transactions: Match payments to invoices, investigate discrepancies, and ensure accurate financial records.
• Maintain Vendor Information: Enter and update vendor details, invoice records, and payment information in company systems.

Strengthen Financial Accuracy & Compliance

Maintain reliable financial records, support internal controls, and proactively resolve outstanding payables.

• Monitor Accounts Payable Aging: Review aging reports, investigate outstanding balances, and follow established audit procedures to resolve discrepancies.
• Support Monthly Accruals: Assist with preparing accurate monthly accounts payable accruals and identifying outstanding financial obligations.
• Audit Supplier Invoices: Review invoice details, verify accuracy, and ensure compliance with applicable vendor requirements.
• Maintain Internal Controls: Follow established accounting procedures, authorization requirements, and corporate financial policies.
• Resolve Payment Issues: Research payment discrepancies, system exceptions, and outstanding transactions to support timely resolution.
• Ensure Data Integrity: Maintain accurate, complete, and up-to-date financial records within proprietary databases and accounting systems.

Build strong working relationships while keeping accounts payable activities organized, responsive, and efficient.

• Communicate with Vendors: Maintain timely contact with suppliers, agents, and transportation service providers regarding invoice and payment status.
• Resolve Inquiries: Respond professionally to internal and external payment questions, research concerns, and coordinate appropriate solutions.
• Maintain Organized Records: Update schedules, logs, tasks, and financial documentation within required timeframes.
• Collaborate Across Teams: Partner with internal departments to obtain approvals, clarify invoice details, and resolve processing issues.
• Support Operational Efficiency: Identify opportunities to improve accuracy, streamline processes, and strengthen accounts payable workflows.
• Deliver Reliable Service: Support department goals through responsive communication, accurate processing, and a commitment to financial excellence.

What You Bring

• Education: High school diploma or equivalent, along with some college-level mathematics or accounting coursework, or an equivalent combination of coursework and experience required; associate degree in Accounting, Business, or a related field preferred.
• Experience: 2+ years of progressively responsible experience in a similar role or related industry.
• Accounts Payable Knowledge: Solid understanding of accounts payable principles, invoice processing, payment reconciliation, and financial recordkeeping.
• Technology Skills: Basic proficiency with Microsoft Excel, Word, and Outlook; advanced Microsoft Office skills preferred.
• Data Entry: Ten-key proficiency by touch and typing speed of approximately 35 WPM.
• Mathematical Skills: Ability to perform basic calculations, including multiplication and percentages, with accuracy.
• Attention to Detail: Strong organizational skills with a high degree of accuracy in financial data entry and documentation.
• Communication: Excellent verbal, written, and listening skills with the ability to build effective professional relationships.
• Professionalism: Ability to maintain confidentiality, exercise discretion, and handle sensitive financial information responsibly.
• Teamwork: Ability to work independently while contributing effectively to a collaborative team environment.

Your Strengths

• Detail-Oriented: You take pride in accuracy and understand the importance of getting financial transactions right.
• Organized & Efficient: You manage multiple priorities, meet deadlines, and maintain thorough records.
• Solutions-Focused: You investigate discrepancies, identify root causes, and take initiative to resolve issues.
• Customer-Minded: You communicate professionally and provide responsive support to vendors and internal partners.
• Accountable: You follow established procedures, maintain confidentiality, and consistently deliver reliable results.

Why You’ll Love Working at The Pasha Group

At The Pasha Group, every role contributes to keeping our business moving forward. As an Accounts Payable Coordinator, you'll play an essential part in maintaining financial accuracy, supporting vendor relationships, and ensuring the smooth operation of our accounting processes.

You’ll join a collaborative organization guided by Excellence, Honesty, Integrity, Innovation, and Teamwork, where the attention to detail, accountability, and a commitment to doing things right are valued.

This position works primarily in a corporate office environment and involves frequent computer use, financial data entry, document handling, and communication with internal teams and external vendors. The role may require lifting or moving items weighing up to 20 pounds.

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

Background Checks

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: Starting rate $25; up to $28 for highly qualified candidates

Ready to Make an Impact?

Bring your accounting knowledge, attention to detail, and commitment to accuracy to The Pasha Group.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.