Accounts Payable Specialist

Baker Donelson; Memphis (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Baker Donelson in Memphis seeks an Accounts Payable Specialist to manage vendor invoices and employee expenses with accuracy and timeliness.

The role emphasizes compliance with firm policies, strong vendor communications, and ERP system familiarity to support month-end close. A minimum of two years in AP within professional services is preferred.

Qualifications

• Two years of accounts payable or related finance experience.
• Experience in a law firm or professional services environment preferred.
• Experience with Emburse Enterprise (Chrome River) strongly preferred.
• Experience with Aderant, Elite 3E or similar ERP/accounting systems preferred.

Responsibilities

• Review and process vendor invoices for accuracy and timely payment using Emburse Enterprise.
• Process employee expense reimbursements in accordance with firm policies.
• Maintain accurate vendor records and perform account reconciliations.
• Assist with month-end close and reporting; generate AP data and analyses.
• Coordinate with attorneys, vendors, and service providers to resolve payment issues.

Skills

Accounts payable

Vendor management

High-volume invoicing

Expense reimbursements

Attention to detail

Education

Associate's degree in Accounting or related field

Bachelor's degree preferred

Tools

Emburse Enterprise (Chrome River)

Aderant

Elite 3E

Job description

Role Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and firm payments. This position supports the Firm's financial operations by ensuring compliance with accounting policies, maintaining vendor records, reconciling accounts, and assisting with month-end close activities. The ideal candidate is detail-oriented, customer-service focused, and experienced in accounts payable processes within a law firm or professional services environment. Experience with Emburse Enterprise (Chrome River), Aderant, or similar financial management systems is preferred. This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Accounting Specialist.

POSITION: Accounts Payable Coordinator

FLSA STATUS: Non-Exempt

DEPARTMENT: Accounting

SUPERVISOR: Accounting Manager

Essential Duties And Responsibilities

• Review, audit, and process vendor invoices for accuracy, proper coding, required approvals, and timely payment utilizing Emburse Enterprise.
• Review employee expense reimbursements in accordance with Firm policies and procedures utilizing Emburse Enterprise.
• Process payments via check, ACH, wire transfer, and other approved payment methods.
• Investigate and resolve invoice, payment, and expense report discrepancies.
• Reconcile vendor statements and research outstanding balances.
• Maintain accurate vendor records, including collection and review of W-9 and related tax documentation.
• Monitor accounts payable aging and ensure timely resolution of open items.
• Perform account reconciliations and assist with month-end and year-end close processes.
• Support banking activities, including payment reconciliation, Positive Pay administration, and payment file uploads, as applicable.
• Ensure all transactions comply with Firm policies, internal controls, and accounting procedures.
• Process and maintain electronic invoice and payment records in accordance with record retention requirements.
• Assist with audit requests and provide supporting documentation as needed.
• Generate reports and provide data analysis related to accounts payable activities.
• Coordinate with attorneys, business professionals, vendors, and third-party service providers to resolve vendor payment issues.
• Assist with system testing, process improvements, and special projects related to accounts payable operations.
• Train and support users on expense reporting procedures and systems, as needed.li>
• Perform other duties and special projects as assigned.

Work Requirements

• Regular and reliable attendance is required.
• Physical presence in the office is an essential function of this position.

Knowledge, Skills, & Abilities

• Strong understanding of accounts payable principles and practices.
• Knowledge of accounting controls and financial recordkeeping.
• Experience processing high-volume invoices and expense reports.
• Ability to analyze and resolve payment discrepancies.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively across departments.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Education & Experience

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bachelor's degree preferred but not required.
• Minimum of two years of accounts payable, accounting, or related finance experience.
• Prior experience in a law firm or professional services environment preferred.
• Experience with Emburse Enterprise (Chrome River) strongly preferred.
• Experience with Aderant, Elite 3E, or similar ERP/accounting systems preferred.

WORKING CONDITIONS

Normal office environment with minimal exposure to excessive noise, dust, extreme temperatures, or similar conditions.

Additional Info

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.