Accounts Payable Coordinator

Pennrose Management Company; Philadelphia (Philadelphia County); On-site; USD 37,195 - 39,950; Full time

Job summary

Pennrose Management Company in Philadelphia is seeking an Accounts Payable Coordinator to oversee invoice processing, ensure accurate posting in Yardi, and manage payments including mortgages, utilities, and fees. The role emphasizes accuracy, timely payables, vendor communication, and collaboration with development teams to meet financial goals while following policies.

Requirements include a high school diploma and 2+ years in accounts payable; Real Estate experience and Yardi familiarity

Qualifications

• High School diploma or equivalent.
• 2 or more years’ experience in accounts payable required.
• Real Estate experience preferred.
• Experience utilizing Yardi software preferred.

Responsibilities

• Administers invoice processing, including managing workflows timely and accurately, posting approved invoices into Yardi system, tracking invoices held for payment, and follow up reporting to appropriate managers.
• Ensure bills are entered correctly, such as accurate entries of company, job cost code and amount.
• Ensures all signed checks and remittance advices are mailed out promptly.
• Works with Development Accountant and Controller to address cash shortages.
• Submits prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments, utility bills, and business taxes.
• Responds promptly and courteously to all vendor requests and calls regarding payment information.
• Works with vendors on billing errors, missing information, etc.
• Reconciles vendor statements.

Education

High School diploma or equivalent

Tools

Yardi

Job description

Overview

Responsible for overseeing the accounts payable function for all assigned developments and properties including contractor AIA payments, professional fee payments, mortgage payments, utilities, and special payments. Assists Accountants with AIA Contract payments, month-end accruals, cash cut-offs, and variance analysis.

The Accounts Payable Coordinator will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and collegiality among development and property team members, to meet the financial and operational goals while following company policies and procedures and applicable regulations

Pay range: $27 - $29/hour depending on experience

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Responsibilities

Duties and Responsibilities

• Administers invoice processing, including managing workflows timely and accurately, posting approved invoices into Yardi system, tracking invoices held for payment, and follow up reporting to appropriate managers.


• Ensure bills are entered correctly, such as accurate entries of company, job cost code and amount


• Ensures all signed checks and remittance advices are mailed out promptly


• Works with Development Accountant and Controller to address cash shortages


• Submits prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments, utility bills, and business taxes


• Responds promptly and courteously to all vendor requests and calls regarding payment information


• Works with vendors on billing errors, missing information, etc.


• Reconciles vendor statements

Performance Metrics

• Workflows are kept current with accurate information


• Posting of approved payables timely


• Accuracy of vendor information


• Positive department feedback from internal and external customers.


• Ability to maintain performance at a high level during challenging situations


• Expert in multi-tasking and triaging prioritization


• Excellent analytical and organization skills


• Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally

Qualifications

Relationships and Contacts

Reports to: Controller

Supervises: N/A

Required Education and Experience:

• High School diploma or equivalent


• 2 or more years’ experience in accounts payable required


• Real Estate experience preferred


• Experience utilizing Yardi software preferred

Working Conditions:

• Ability to work periodic flexible hours is required.


• Ability to perform in a busy, multi-tasking work environment.


• Ability to pay close attention to detail and adhere to strict deadlines