Accounts Payable Coordinator

Westminster Communities Of Florida; Orlando (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Westminster Communities of Florida is seeking a full-time Accounts Payable Coordinator in Orlando. This role involves processing accounts payable vouchers, managing invoices, and ensuring effective communication across teams. The ideal candidate will possess extensive A/P experience and strong interpersonal skills, contributing to a team-focused environment.

Qualifications

• 3-5 years of experience with computerized A/P systems is required.
• Strong communication skills are necessary for effective interaction.
• Ability to meet deadlines and work in a team-oriented environment.

Responsibilities

• Assist the Accounts Payable Supervisor and staff with voucher processing.
• Manage A/P mail and input data into the A/P system.
• Investigate and resolve invoice issues and vendor inquiries.

Skills

Attention to detail

Communication

Teamwork

Flexibility

Education

High school diploma or equivalent

Tools

Computerized A/P systems

Spreadsheet software

Job description

Westminster Services is seeking to fill a full-time position in our Accounts Payable department as an Accounts Payable Coordinator. The A/P Coordinator is responsible for processing, entering, and proofing Accounts Payable vouchers and refunds, as well as printing and distributing checks. The ideal candidate must have excellent interpersonal skills, as this role involves interaction with all levels of the organization and fostering a team-oriented environment. The position is full-time (day shift) at our Orlando, FL office.

Job Summary:

The A/P Coordinator handles processing, entering, and proofing of vouchers and refunds, along with check distribution. Strong interpersonal skills are essential for effective communication across organizational levels and promoting teamwork.

Essential Job Functions:

1. Assist the Accounts Payable Supervisor and other staff including the Community Business Office Manager and Bookkeepers.
2. Manage A/P mail, including receiving, dating, stamping, and sorting weekly batches.
3. Request and review W-9 forms for completeness and input data into the A/P system.
4. Create vendor profiles, verify information, and assign vendor numbers.
5. Process invoices, expense reports, refunds, and verify sales tax, calculations, signatures, and G/L coding using accounting software.
6. Correct A/P entries related to G/L and project coding.
7. Proof A/P vouchers against system reports and correct errors prior to posting.
8. Prepare and review check runs, including ACH payments, and mail checks to vendors or communities.
9. Investigate and resolve invoice issues and vendor inquiries.
10. Maintain and develop written procedures for A/P processes.
11. Assist in preparing and storing check and ACH documentation.
12. Handle construction-related invoices and purchase orders, coordinating with the construction department and vendors.
13. Perform additional duties as assigned by the A/P Supervisor.

Qualifications:

Education: High school diploma or equivalent.

Experience & Skills: 3-5 years of experience with computerized A/P systems, attention to detail, proficiency in computer and spreadsheet skills, good mathematical, communication, and telephone skills, and ability to meet deadlines. Teamwork and flexibility are essential, and overtime may be required.

This employer is an Equal Opportunity Employer. Applicants are notified of their rights under federal employment laws. For more information, see the Know Your Rights notice from the Department of Labor.