Accounts Payable Coordinator

Worcester Polytech; Maryland; On-site; USD 27,552 - 31,684; Part time

Job summary

WPI is seeking an Accounts Payable Coordinator to handle transactional AP activities and support the Accounts Payable Manager. The role is part‑time (about 22.5 hours weekly), with flexible scheduling and potential busy periods up to 27 hours.

You will process invoices, verify details, manage student expenses, and respond to supplier inquiries. Responsibilities include posting invoices in Workday, handling expense reports for staff and faculty, and ensuring compliance with university policies.

Qualifications

• High school diploma or GED.
• At least one year of related experience.
• Ability to work independently and handle multiple priorities.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.

Responsibilities

• Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy.
• Verifying remit‑to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.
• Managing student expense reports: verifying approval signatures, worktags, mileage rates, required documentation, and signatures of award managers or gift managers.
• Managing graduate fellowship payments and creating monthly processing spreadsheets.
• Posting invoices with PO numbers, verifying invoice information against Workday records.
• Processing staff, faculty, and visitor expense reports and ensuring compliance with WPI business expense policy.
• Processing relocation expense reports, obtaining required signatures, and forwarding documentation to Talent for payment processing.
• Verifying PCard expense lines and spend categories correctly.
• Responding to inquiries from suppliers, departments, and students via email or phone.
• Adding W‑9 or W‑8BEN information to student records and banking information for direct deposit.
• Updating student addresses (tax purposes) and suppliers’ remit‑to addresses.
• Creating weekly assignment reports for team members and performing other duties as assigned.

Skills

Attention to detail

Communication

Customer service

Multitasking

Education

High school diploma or GED

Job description

JOB TITLE

Accounts Payable Coordinator

LOCATION

Worcester

JOB DESCRIPTION

Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator is primarily responsible for executing transactional activities related to accounts payable and providing support to the Accounts Payable Manager.

SCHEDULE

This is a part‑time position, approximately 22.5 hours per week (60% FTE). Hours can be structured in various ways, with a maximum of 27 hours per week during busy periods or vacation coverage.

RESPONSIBILITIES

• Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy.
• Verifying remit‑to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.
• Managing student expense reports: verifying approval signatures, worktags, mileage rates, required documentation, and signatures of award managers or gift managers.
• Managing graduate fellowship payments and creating monthly processing spreadsheets.
• Posting invoices with PO numbers, verifying invoice information against Workday records.
• Processing staff, faculty, and visitor expense reports and ensuring compliance with WPI business expense policy.
• Processing relocation expense reports, obtaining required signatures, and forwarding documentation to Talent for payment processing.
• Verifying PCard expense lines and spend categories correctly.
• Responding to inquiries from suppliers, departments, and students via email or phone.
• Adding W‑9 or W‑8BEN information to student records and banking information for direct deposit.
• Updating student addresses (tax purposes) and suppliers’ remit‑to addresses.
• Creating weekly assignment reports for team members and performing other duties as assigned.

QUALIFICATIONS

• High school diploma or GED.
• At least one year of related experience.
• Ability to work independently and handle multiple priorities.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.

COMPENSATION

The hourly rate is up to $23 per hour, depending on experience, with a full‑time schedule of about 25 hours per week.

OTHER INFORMATION

FLSA Status: United States of America (Non‑Exempt).

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. WPI seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. WPI is committed to maintaining a campus environment free of harassment and discrimination.

WPI offers competitive employee benefits, including paid time off, health insurance, life and long‑term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and mental health support.

WPI is a vibrant and diverse community of extraordinary students, dedicated staff, and world‑renowned faculty.