Accounts Payable Coordinator

Primary Services; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Primary Services is seeking an Accounts Payable Coordinator to support a high-volume, full-cycle AP environment across 200+ locations. The role emphasizes 3-way matching, non-PO invoices, 1099 processing, and advanced Excel skills to ensure accurate invoicing, timely payments, and strong vendor relations.

You will manage invoice processing, vendor research, and month-end close activities, while maintaining internal controls and providing documentation for audits in a fast-paced setting.

Qualifications

• 3+ years of AP experience in a full-cycle, high-volume environment.
• Experience with non-PO invoice processing and PO 3-way matching.
• Knowledge of 1099 processes.

Responsibilities

• Process high-volume PO, non-PO, utility, and consolidated invoices.
• Verify invoice documentation, coding, approvals, and service periods.
• Perform 3-way matching and resolve discrepancies between POs, invoices and supporting docs.
• Analyze vendor statements; research missing invoices, payment discrepancies, and credits.
• Process expense reports, payment vouchers, checks, ACH payments, and other disbursements.
• Respond to vendor inquiries and resolve invoice/payment issues.
• Assist with month-end close activities and account research.
• Provide documentation for audits and maintain AP records.

Skills

Accounts Payable

3-way matching

Non-PO invoices

Excel (VLOOKUP/PivotTables)

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Symbeo

NetSuite

Logix

Expensify

Job description

Put your full-cycle AP experience to work in a high-volume accounting environment supporting a large organization with operations across more than 200 locations nationwide. This opportunity is ideal for an accounts payable professional comfortable managing a steady invoice workload. Bring your experience with 3-way matching, non-PO invoices, 1099 processes, and advanced Excel to a role that provides broad exposure to day-to-day AP operations, month-end activities, and multiple financial systems.

The Accounts Payable Coordinator will provide hands-on financial and administrative support to Accounting and Finance, with responsibility for accurate invoice processing, vendor research, payment activities, and issue resolution. This role requires strong attention to detail and the ability to independently research discrepancies while maintaining accuracy in a fast-paced, high-volume environment.

Responsibilities

• Process high-volume PO, non-PO, utility, and consolidated invoices.
• Verify invoice documentation, coding, approvals, and service periods before processing.
• Perform 3-way matching and resolve discrepancies between purchase orders, invoices, and supporting documentation.
• Analyze vendor statements and research missing invoices, payment discrepancies, and outstanding credits.
• Process expense reports, payment vouchers, check requests, ACH payments, and other disbursements.
• Respond to vendor inquiries and resolve invoice and payment issues.
• Process invoice reversals, voids, and transaction corrections as needed.
• Support new vendor setup and account maintenance, including banking information.
• Review manually issued checks against invoices and supporting documentation.
• Assist with month-end close activities and account research.
• Provide documentation supporting internal and external audits.
• Maintain accurate AP records in accordance with internal controls and Finance procedures.

Qualifications

• 3+ years of accounts payable experience in a full-cycle, high-volume, fast-paced environment required.
• Experience with non-PO invoice processing and PO 3-way matching required.
• Knowledge of the 1099 process required.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs and PivotTables.
• Experience researching and resolving invoice, vendor, and payment discrepancies.
• Working knowledge of accounts payable processes and basic accounting principles.
• Experience with Symbeo, NetSuite, Logix, and/or Expensify preferred.
• Bachelor’s degree in Accounting, Finance, or a related field preferred; relevant experience may be considered instead of a degree.