Accounts Payable Coordinator

Essential Anesthesia Management; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Essential Anesthesia Management is seeking an Accounts Payable II representative to manage the full lifecycle of accounts payable. You will onboard vendors, verify invoices, code to GL accounts, and maintain 1099 provider listings. The role requires collaboration with leaders to meet deadlines and improve processes within a healthcare setting.

The position emphasizes accuracy, timely payments, and proactive issue resolution while supporting the organization’s operational objectives.

Qualifications

• 1–3 years experience in accounting within healthcare settings.
• Bachelor's Degree in Accounting or Business Administration.
• Proficient with Excel and ability to work with accounting systems.

Responsibilities

• Manage vendor onboarding process, including email communications and system setup.
• Review, process, and audit invoices for accuracy and proper GL coding.
• Maintain master 1099 provider listings and ensure contract terms documented.
• Communicate with personnel and vendors via phone, email, and in person.
• Process AP mailboxes and resolve invoice discrepancies to ensure timely payments.
• Engage with third party vendors for invoicing and coding.
• Post payments, reconcile accounts, and distribute internal customer reports.
• Support process improvements and automation testing with Leadership.

Skills

Vendor onboarding

Invoice reconciliation

Healthcare accounting

Process improvement

Education

Bachelor's Degree in Accounting/Business Admin.

Tools

Microsoft Excel

Job description

Essential Anesthesia Management strives to create authentic partnerships with various medical and business professionals to deliver the highest quality anesthesia care to both patients and hospitals alike. EAM is a patient, and provider first organization that provides high-quality, customized healthcare solutions. EAM boasts highly experienced anesthesia providers that service mainly hospitals, but also outpatient surgery center locations. Our company has experienced, and will continue to experience, rapid growth in the healthcare management industry. We are transitioning to internalizing clinical practice support functions to support this further growth.

General Description

The Accounts Payable II representative will report to the Accounting Manager and is responsible for the full life cycle of the accounts payable process.

Responsibilities

• Manage vendor/provider onboarding process, including email communications, system setup, and onboarding assistance
• Review, process, and audit invoices for accuracy, verify invoice information and general ledger account coding of invoices
• Manage master 1099 provider listing ensuring all provider contract and amendment terms are captured
• Communicate with EAM personnel and vendors via phone, email and in person
• Manage accounts payable general mailbox
• Work with various company systems to research invoice discrepancies and invoice issues to ensure timely payment of invoices
• Manage third party vendor responsible for submitting and coding invoices
• Meet deadlines and goals defined by Leaders
• Use problem solving skills to resolve AP workflow issues
• Work closely with vendors and contractors to resolve issues, past dues, and/or disputes in a timely manner
• Monitor and process workflow queues in a timely manner
• Participate in process improvement initiatives and automation projects by assisting with testing and providing feedback to Leadership
• Proactively work to assist others in achieving the organization's objectives.
• Responsible for posting payments
• Manage reconciliation of accounts
• Review and process requested internal customer reports
• Proactively manage aging and cash needs
• Complete and distribute annual 1099 tax forms.

Core Competencies

• Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.
• Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
• Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.
• Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Physical Requirements and Skills

• Proficient with Microsoft Excel on a daily basis
• Experience with vendor set-up and coding
• Experience reconciling invoices against contracts
• Experience in healthcare industry preferred

Work Experience and Education

• 1-3 years experience in accounting within healthcare settings.
• Required: Bachelor's Degree in Accounting/Business Admin.

Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic . Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.