Accounts Payable Coordinator

Van Meter Inc.; Cottage Grove (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Van Meter Inc. in Cottage Grove, MN is seeking an Accounts Payable Coordinator to manage invoice processing and timely payments, supporting accurate financial records.

You will reconcile invoices with POs, prepare checks and ACH payments, and assist the finance team with month-end close, audits, and documentation. The role requires detail-orientation, reliability, and the ability to work independently or with a team in a fast-paced environment.

Qualifications

• Experience with AP workflow and invoice matching.
• Familiar with checks, ACH payments, and vendor payment processing.
• Strong attention to detail and accuracy in financial data.
• Knowledge of standard accounting practices and month-end close procedures.

Responsibilities

• Sort, code, and match invoices with purchase orders and receiving documents.
• Process AP checks, electronic transfers, and ACH payments.
• Reconcile data to ensure accurate account balances and compliance with accounting standards.
• Assist monthly, quarterly, and annual close cycles with the finance team.
• Support internal auditors with necessary documentation and process explanations.

Skills

Detail oriented

Organizational skills

Time management

Independent worker

Team player

Education

High school diploma or equivalent

Tools

Accounting software

Job description

Description

Summary:

The Accounts Payable Coordinator plays a crucial achieving our purpose of creating lasting value to those we serve by paying the obligations of Van Meter. Key responsibilities include performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This individual promotes our culture, our 5 P’s and our purpose to create lasting value for those we serve.

Key Responsibilities & Essential Functions:

• Sort, organize, and match invoices with purchase orders and receiving documents
• Prepare and process accounts payable checks, electronic transfers and ACH payments
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance established with accounting practices
• Prepare batches of invoices and ensure accurate coding to specific vendors
• Process check requests
• Ensure invoices are accurately and timely entered into company software
• Monitor accounts to ensure payments are up to date
• Successfully investigate and reconcile accounts
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist the finance team in the monthly, quarterly and annual closing cycles
• Assists auditors for the purpose of providing support and documentation on internal process for accounts payable
• Sort and distribute incoming mail

Requirements

Critical Success Factors:

• Must be able to follow standard filing procedures
• Detail oriented, professional, reliable
• Possess strong organizational and time management skills
• Ability to prioritize and juggle multiple priorities
• Ability to successfully work independently and in a team environment
• Ability to perform basic mathematical computations