Accounts Payable Coordinator

District Office; Clarkston (WA); On-site; USD 40,000 - 48,000; Full time

Job summary

Clarkston School District is seeking an Accounts Payable Coordinator to support Financial Services. The role processes invoices, purchase orders, payments, and maintains vendor records in accordance with district policies.

The position requires attention to detail, proficiency with Excel/Word, and strong communication with vendors and staff. Work is Monday–Friday with a 260-day contract and non-exempt status.

Qualifications

• High School Diploma or equivalent.
• Strong attention to detail and organized records.
• Proficiency with Excel, Word, and accounting software.
• Ability to maintain confidentiality and meet deadlines.
• Knowledge of accounts payable procedures and vendor management.

Responsibilities

• Review, verify, and process invoices and payments.
• Match invoices with purchase orders and receiving docs.
• Enter transactions into the accounting system accurately.
• Prepare checks and electronic payments.
• Maintain vendor records and respond to queries.
• Assist with month-end close and reporting.
• Ensure compliance with district policies and regulations.

Skills

Attention to detail

Organization

Communication skills

Customer service

Multitasking

Confidentiality

Education

High School Diploma or equivalent

Associate degree in accounting or related field

Tools

Microsoft Excel

Microsoft Word

Accounting software

General office software

Job description

Accounts Payable Coordinator

Clarkston WA District Office - Clarkston, Washington Open in Google Maps

This job is also posted in Clarkston School District, Clarkston WA

Job Details

Job ID: 5931262
Application Deadline: Posted until filled
Posted: Sep 17, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Posting ID number:

Accounts Payable Coordinator

Department/building:

Financial Services/Educator Support Center

Supervisor title/position:

Executive Director of Financial Services

Bargaining group:

Non-Represented

FLSA status:

Non-Exempt

Work calendar/schedule:

Monday-Friday

Hours per day/week:

8 Hours/Day Monday-Friday

Contract length:

260 Days per year

Position Summary

This position is responsible for processing and maintaining accounts payable transactions for the school district. This position ensures invoices, purchase orders, payments, and related financial records are processed accurately, timely, and in accordance with district policies, accounting procedures, and applicable regulations.

Special Notes/Position Conditions

SafeSchools Training to be completed before employment and updated annually

Essential Duties

• Review, verify, and process invoices for goods and services purchased by the district.
• Match invoices with purchase orders, receiving documentation, and appropriate approvals.
• Enter accounts payable transactions accurately into the district's accounting system.
• Prepare and process checks, electronic payments, and other disbursements.
• Maintain accurate vendor records, including tax information and payment details.
• Respond to questions from vendors, schools, administrators, and district staff regarding invoices and payments.
• Research and resolve discrepancies involving invoices, purchase orders, receiving records, and payments.
• Reconcile vendor statements and accounts payable records.
• Monitor outstanding invoices and ensure payments are made according to established schedules.
• Maintain organized electronic and paper records in accordance with district record-retention requirements.
• Assist with month-end and year-end closing procedures.
• Prepare reports and documentation for accounting, budgeting, and auditing purposes.
• Ensure transactions comply with district policies, purchasing procedures, and applicable state and federal requirements.
• Protect confidential financial and vendor information.
• Possess and practice strong interpersonal skills with a wide variety of people both inside and outside the school district.
• Be a positive team builder who works in a collaborative manner.
• Perform other accounting and administrative duties as assigned.

Other Duties

• Other duties as assigned by the Executive Director of Financial Services

Required Qualifications

Education:

High School Diploma or equivalent

• Skills/knowledge:

• Strong attention to detail
• Ability to maintain organized financial records and meet deadlines
• Problem-solving and analytical skills
• Professional communication and customer-service skills
• Ability to work effectively with school district staff, administrators, and vendors.
• Proficiency with Microsoft Excel, Word, email, and accounting or financial-management software
• Ability to maintain confidentiality and exercise sound judgement
• Knowledge of accounts payable procedures, purchase orders, invoice processing, and basic accounting principles
• Ability to manage multiple priorities

Health & safety requirements (if applicable):

• Ability to sit and work at a computer for extended periods.
• Ability to frequently use a keyboard, computer, telephone, and other standard office equipment.
• Ability to occasionally lift or move files, boxes, or office supplies as required.

References:

Required

Background check:

Required

Preferred Qualifications

• Coursework or an associate degree in accounting, business, or a related field
• Previous accounts payable, bookkeeping, accounting, or financial office experience
• Experience working in a school district business office or other public-sector environment

Working Conditions

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, lift, carry, move about, hear and speak. Employees may be required to perform extensive work at a computer display terminal.

The employee must occasionally lift and/or move 25 to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Equipment used: General office equipment and educational software

Salary & Benefits

Wage/salary range:

$28.65-$34.74

Benefits & other compensation:

Clarkston School District offers a competitive benefits package to employees who work half-time or more. These benefits are administered by the Washington State Health Care Authority/Public Employee Benefits Board .
Medical:Choice of medical plans. Employee cost is dependent upon which plan is chosen and which family members are covered.
Dental:Dental insurance is a mandatory benefit and is free to the employee and family.
Life Insurance:Basic life insurance in the amount of $35,000 is mandatory and is free to the employee. Additional/optional life insurance can be purchased at an additional cost for the employee and family.
Long-term Disability Insurance: Basic long-term disability insurance is optional for an additional cost.

Non-Discrimination Statement

The Clarkston School District will provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program without discrimination based on race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. The following employees have been designated to handle questions and complaints of alleged discrimination: Harassment, Intimidation, and Bullying (HIB) Coordinator, Thaynan Knowlton, Superintendent, 1294 Chestnut Street, Clarkston, WA 99403 [phone], [e-mail] ; Title IX, Civil Rights, Equity, and Section 504/ADA Coordinator Rebecca Lockhart, Executive Director of Student Services, 1294 Chestnut Street, Clarkston, WA 99403 [phone], [e-mail] .

Position Type: Full-Time
Salary: $28.65 to $34.74 Per Hour