Accounts Payable Coordinator

Ultimus Fund Solutions, LLC; Cincinnati (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in financial services is seeking an Accounts Payable Coordinator to manage vendor invoices and support the financial close process. This role requires four or more years of experience in accounts payable, attention to detail, and proficiency in AP automation software. Joining the team means contributing to efficient financial workflows and enhancing vendor relationships.

Qualifications

• 4+ years of relevant experience required.
• Equivalent education considered.

Responsibilities

• Process invoices accurately in the accounts payable workflow.
• Support financial and regulatory audits.
• Maintain lists for consistent processing of invoices.

Skills

AP automation software

Microsoft Office Suite

Adobe Acrobat

Multitasking

Analytical skills

Organizational skills

Creative thinking

Critical thinking

Communication

Listening skills

Education

Equivalent education

Tools

Concur

NexusPayables

AvidXchange

Job description

225 Pictoria Dr, Cincinnati, OH 45246, USA

Job Description

Posted Friday, May 23, 2025 at 5:00 AM

SUMMARY

The Accounts Payable Coordinator is responsible for accounts payable duties including receiving and processing invoices from vendors and third parties. Additionally, this role plays a critical role in our procure-to-pay workflow and the financial close and reporting processes.

KEY ACCOUNTABILITIES

• Processes invoices received into the accounts payable paperless workflow for multiple business locations.
• Supports the accurate and timely processing of payables and disbursement of funds to vendors.

SPECIAL PROJECTS

• Receives vendor invoices and organizes related support.
• Quickly and consistently differentiates invoices based on vendor(s), services provided and/or the business unit incurring the obligation.
• Processes invoices accurately, completely, and in a timely manner.
• Identifies potential issues; escalates timely and supports efforts to resolve issues.
• Maintains lists and practices aids that facilitate accurate and consistent processing of invoices.
• Supports financial and regulatory audits and reviews.
• Performs special projects, as assigned.

WORKING RELATIONSHIPS

• Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• 4+ years of relevant experience.

KNOWLEDGE

• AP automation software and related workflow processes (e.g., Concur, NexusPayables, AvidXchange.)
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Supports the enterprise’s policies, procedures, and practices as required.
• Performs all responsibilities in an accurate, timely, consistent, conscientious, and ethical manner.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA’s will be considered.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

225 Pictoria Dr, Cincinnati, OH 45246, USA