Accounts Payable Clerk (Judiciary Clerk 3 Unclassified)

New Jersey Courts; Trenton (NJ); Hybrid; USD 44,000 - 68,000; Full time

Job summary

Join the New Jersey Judiciary as part of the Accounts Payable Unit, where you'll play a vital role in ensuring accurate financial processing and vendor payments. This position offers a hybrid work schedule, allowing for remote work up to two days a week. Ideal candidates will have strong customer service skills and experience in an office environment. The Judiciary values integrity and quality service, making a difference in the lives of the public we serve.

Qualifications

• One year of experience in an office environment performing clerical and support services.
• Experience with document processing and handling payments.

Responsibilities

• Complete three-way match process of purchase orders, invoices, and packing slips.
• Reconcile vendor accounts and respond to inquiries related to payment status.

Skills

Customer Service

Detail Orientation

Education

High School Diploma

Tools

NJCFS

NJSTART

ePP1

Job description

REPOST: To include internal and external applicants.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism andcontinuous improvement in our work.

SALARY: The salary range for this position is $44,326.42 to $67,134.41 for Schedule A, and $44,326.42 to $60,100.37 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking a well-organized, detailed and customer service-oriented individual to join the Accounts Payable Unit in the Financial Services Division. Under the direction of the Administrative Supervisor of the Accounts Payable Unit, this candidate will complete a three-way match process of purchase orders, invoices and packing slips for accuracy and completeness and prepare payments to be processed to vendors and other State agencies on a timely basis in accordance with established policies and procedures.

Note: Experience in using the New Jersey Comprehensive Financial System (NJCFS), the New Jersey State of the Art Requisition Technology (NJSTART), and the Electronic PP1 System (ePP1) would be helpful.

REMOTE WORK:The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Reconciling vendor accounts by verifying payments and comparing to balances
• Entering data into computerized accounting and purchasing systems (NJCFS, NJSTART & ePP1)
• Corresponding with vendors and responding to inquiries related to payment status
• Identifying, communicating, and resolving billing and invoice discrepancies
• Maintaining tracking systems for payments
• Interacting with all levels of Judiciary staff

Regular and predictable physical presence at the worksite is an essential function of this position.

External Applicants:One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Testing:Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute or must have otherwise demonstrated this competency as detailed below.

The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute:

• All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
• Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.

Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.

Internal Applicants:Open to employees of the NJ Judiciary who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

Advancement
Judiciary Clerk 2
Judiciary Clerk 2 Bilingual
Judiciary Account Clerk 1
Judiciary Account Clerk 1 Bilingual

Lateral Reassignment
Judiciary Account Clerk 2
Judiciary Account Clerk 2 Bilingual
Judiciary Clerk 3
Judiciary Clerk 3 Bilingual

Eligibility for Advancement:Eligibility is based upon the applicants having achieved all the competencies for advancement to JudiciaryClerk 3as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the JudiciaryClerk 3title are not required to take a New Jersey Civil Service Commission promotional examination.

Experience Requirement: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Physical Ability:For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching. The selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice

NeoGovapplicant supportat 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)