Accounts Payable Clerk

Eisenhower Medical Center; United States; On-site; USD 27,000 - 39,000; Full time

Job summary

Eisenhower Medical Center is seeking an experienced Accounts Payable professional to process invoices, prepare payments, and manage vendor accounts. The role requires attention to detail, confidentiality, and proficiency with the Microsoft Office Suite.

A minimum of three years in accounts payable within a centralized purchasing environment is required, with healthcare experience preferred. The position is full-time, on-site in the Finance-Corporate department, and includes responsibilities for

Qualifications

• Requires 3 years of accounts payable experience in a centralized purchasing and receiving environment.
• Strong MS Office skills and ability to maintain confidentiality.

Responsibilities

• Process invoices for payment and generate documents for checks.
• Research and correspondence as needed for AP.
• Enter journal entries for month-end processing.
• Maintain vendor accounts and ensure timely payments.
• Ensure accuracy of invoices to prevent payments with errors.
• Handle 1099 information and annual filings as required.
• Follow department guidelines to issue checks within due dates.

Skills

Microsoft Office Suite

Ten key by touch

English fluency

Team player

Confidentiality

Attention to detail

Sitting for long periods

Lifting up to 25 lbs

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Default Work Shift:

Day (United States of America)

Hours:

40

Salary range:

$19.28 - $28.54

Schedule:

Full Time

Shift Hours:

8 Hour employee

Department:

Finance-Corporate

Job Objective:

Processes invoices for payment and generates key documents to issue checks. Conducts research and correspondence as needed. Accrues and enters journal entries for month-end processing.

Job Description:

Education:

Required: High school diploma, GED or higher level degree if hired after January 1, 2025

Licensure/Certification:

Required: N/A

Experience:

Required: Three (3) years of accounts payable experience in a centralized purchasing and receiving environment

Preferred: Healthcare experience

Reports To:

Accounts Payable Manager

Supervises:

N/A

Ages of Patients:

N/A

Blood Borne Pathogens:

Minimal/No Potential

Skills, Knowledge, Abilities:

Ability to be a team player, be detail oriented, take pride in ones work and be able to maintain confidentiality, Ability to sit for long periods of time, high reaches, and lift up to 25 lbs, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Ability to use Ten key by touch, type 40-50 wpm, read, write and speak English fluently, Written and verbal communication skills

Essential Responsibilities

1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Prepares and keys invoices so that checks are issued with the correct invoice #, mailing address & applicable comments, so checks are not released with manual corrections.
3. Prepares and keys invoices so that checks are not voided due to incorrect vendor numbers, names, and/or dollar amounts being paid.
4. Analyzes, code & key invoices and supporting documents to assure the expense is coded to the appropriate GL number so that a JE is not required to correct the GL.
5. Maintains recurring payable vendor accounts so that automatic payments are generated for the correct amount, on time, and charged to the appropriate FY and FP.
6. Records accruals so all applicable expenses are posted to the correct GL # and recorded in the appropriate FY and FP.
7. Records 1099 information so that annual filings do not require adjustments. This shall include appropriate set up in the vendor master and line item detail when imputing payment details.
8. Tracks and records California 587 requirements so that quarterly and/or annual filings do not require adjustments.
9. Manages all assigned vendor accounts so that payments are issued within department guidelines. In-house check requests is processed within at least 3 days of receiving the properly executed documentation. Non-PO and PO invoices are paid within designated due dates assigned according to defined payment terms.
10. Resolves vendor account disputes by drawing logical conclusions from a given set of facts.
11. Grasps new ideas and concepts within a reasonable time, follows instruction, and asks appropriate questions for clarification, so tasks are completed as required.
12. Performs other duties as assigned.