Accounts Payable Clerk

Employee Liability Management (ELM); Mobile (AL); On-site; USD 34,000 - 48,000; Full time

Job summary

Employee Liability Management (ELM) in Mobile, AL is seeking an Accounts Payable Clerk to support our team by processing benefits-related payables and routine AP tasks for a large multi-state PEO. This entry-level role offers hands-on training and independence once trained, with on-site work and set business hours.

Key duties include weekly AP processing, daily benefits invoices, 401(k) payments, and meticulous record-keeping in Excel and internal systems.

Qualifications

• High school diploma or GED required; some college coursework in Accounting/Finance preferred.
• 0–2 years of experience in accounts payable, payroll, benefits administration, banking, or office/accounting support.

Responsibilities

• Process accounts payable for ELM weekly, reviewing and coding vendor bills and submitting for approval.
• Process and pay employee benefits carrier invoices daily (medical, dental, vision, etc.).
• Prepare and submit weekly 401(k) payments.
• Process third-party cutback checks weekly.
• Maintain detailed payment records in large Excel spreadsheets and internal systems.
• Verify invoice accuracy, coding, and backup; flag discrepancies.
• Maintain organized electronic documentation for AP, benefits invoices, 401(k) payments, and checks.
• Monitor email and respond professionally to inquiries about payables.

Skills

Attention to detail

Time management

Professional communication

Microsoft Outlook

Excel

Education

High school diploma or GED

Tools

Excel

Outlook

Job description

About the Role

The Accounts Payable Clerk will support our ELM team by processing benefits-related payables and routine AP tasks for a large, multi‑state PEO. This role is for someone early in their career who wants to build a strong foundation in accounting and payroll‑related payables and is comfortable working independently once trained.

This is an on-site role with set business hours. Reliability, basic technology skills, and a willingness to learn before suggesting changes are critical.

Key Responsibilities

• Process accounts payable for ELM once per week, including reviewing and coding vendor bills and submitting them for approval.
• Process and pay employee benefits carrier invoices on a daily basis (medical, dental, vision, ancillary benefits and similar items).
• Prepare and submit weekly 401(k) payments.
• Process third‑party cutback checks once per week.
• Log and maintain detailed payment information in large Excel spreadsheets and internal systems with a high degree of accuracy.
• Verify invoice accuracy, coding, and appropriate backup; flag and help resolve discrepancies and variances.
• Maintain organized electronic documentation for ELM AP, benefits invoices, 401(k) payments, and third‑party checks.
• Monitor email regularly and respond to internal and external inquiries regarding payables in a professional and timely manner.
• Follow established procedures and training materials; suggest process improvements only after fully learning the current process.
• Support other routine tasks and projects within the accounting team as assigned.

Qualifications

• High school diploma or GED required; some college coursework in Accounting, Finance, or Business preferred.
• 0–2 years of experience in accounts payable, payroll, benefits administration, banking, or a general office/accounting support role.
• Basic understanding of debit/credit concepts and interest in learning more about accounting and payroll processes.
• Comfortable working in Microsoft Outlook (sending/receiving emails, adding recipients/attachments) and Excel (copy/paste, basic formulas, sorting/filtering, working in larger spreadsheets).
• Ability to follow written and verbal instructions in software training or test environments.
• Legally authorized to work in the U.S. with current, valid identification and reliable transportation to our Mobile, AL office.

Skills and Attributes

• Dependable and punctual; consistently shows up on time and follows through on commitments.
• Strong attention to detail and accuracy when working with numbers and high-volume, repetitive transactions.
• Good time management skills, with the ability to manage daily, weekly, and monthly deadlines without close supervision.
• Professional, courteous communication skills, both written and verbal; responds promptly to emails and requests.
• Works well with others and is respectful and approachable with coworkers, even while working independently most of the time.
• Curious, eager to learn, and comfortable asking questions to understand the “why” behind processes before proposing changes.
• Organized and comfortable working with confidential payroll, benefits, and financial data.

Growth and Development

• Opportunity to learn foundational AP, benefits billing, and 401(k) funding processes within a large, multi‑entity PEO environment.
• Exposure to multi‑state payroll, benefits, and general ledger workflows.
• Potential to grow into more advanced accounting or payroll roles over time based on performance, reliability, and interest.