Accounts Payable Clerk

OKO GROUP LLC; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in real estate development is seeking an Accounts Payable Assistant to manage invoicing, vendor relations, and support financial closing processes. The role requires strong analytical and interpersonal skills, with a focus on quality and dependability. Ideal candidates should hold a one-year certificate or equivalent and be proficient in accounting software.

Qualifications

• One-year certificate from college or technical school, plus six months to one year of related experience.
• 10-key by touch proficiency is required.
• Ability to calculate figures and amounts accurately.

Responsibilities

• Processes invoices for payment and prints accounts payable checks.
• Maintains accounts payable files and supports vendor inquiries.
• Assists with monthly closings and journal entries.

Skills

Analytical

Problem Solving

Interpersonal Skills

Oral Communication

Written Communication

Teamwork

Quality Management

Business Acumen

Cost Consciousness

Diversity

Ethics

Professionalism

Quality

Quantity

Adaptability

Attendance / Punctuality

Dependability

Education

One-year certificate from college or technical school

Tools

Accounting Software

Job description

OKO Group is an international real estate development firm established by Chairman and CEO, Vlad Doronin. OKO Group builds on the formidable expertise of Mr. Doronin- a successful and respected international developer, with a track record of more than 75 million square feet of world- class commercial real estate and luxury residential space over a total of 71 buildings.

Summary :

Provides support to the accounts payable department and performs accounts payable functions.

• Processes invoices for payment; prints and mails accounts payable checks.
• Issues and tracks purchase orders.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation. Written and verbal timely and detailed communication is of upmost importance in this role.
• Prints and routes accounts payable reports.
• Assists with preparation of 1099s.
• Assists with monthly closings, journal entries, and bank statement reconciliation.
• Assists with related special projects as needed.
• Performs other related duties as assigned by management.
• Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Adaptability Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance / Punctuality Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Minimum Qualifications :

• One-year certificate from college or technical school, six months to one year related experience, or equivalent combination of education and experience.
• 10-key by touch.
• Demonstrated ability to calculate figures and amounts.
• Proficient on Accounting Software
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Physical Demands and Work Environment :

• Continually required to sit for extended periods