Accounts Payable Clerk | Full-Time | Miami Beach Convention Center

Oak View Group; Miami Beach (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading company as an Accounts Payable Clerk at the Miami Beach Convention Center. This role involves handling vendor invoices, maintaining compliance with financial standards, and supporting financial operations. Ideal candidates will possess strong organizational skills and a proven background in accounting, ensuring exceptional service within a collaborative environment.

Benefits

Health, Dental and Vision Insurance

401(k) Savings Plan with matching

Paid Time Off (vacation days, sick days, holidays)

Qualifications

• Minimum of 3 years of general accounting experience required.
• Bilingual in English and Spanish preferred.
• Strong accuracy and attention to detail.

Responsibilities

• Timely processing of vendor invoices and proper documentation.
• Reconciliation of accounts and vendor records management.
• Participation in month-end and year-end closing procedures.

Skills

Organizational skills

Time management

Customer service orientation

Analytical thinking

Education

Associate’s degree in accounting

Tools

Microsoft Office Suite

Excel

Accounting systems (e.g., QuickBooks, SAP)

Job description

Overview

Finance Department Mission Statement:“Our mission is to ensure the fiscal health and sustainability of the Miami Beach Convention Center through exceptional financial support, integrity, transparency, collaboration, driving revenue and cost-control initiatives”.

The Accounts Payable Clerk at the Miami Beach Convention Center supports the Finance Department by managing a variety of accounting and administrative tasks related to accounts payable. This role is responsible for ensuring timely, accurate processing of vendor invoices, proper documentation, and reconciliation of accounts. The role plays a key part in maintaining compliance with financial and audit requirements while supporting cross-functional departments and external vendors.

The ideal candidate has strong organizational and time management skills, a high level of accuracy and attention to detail, and a service-oriented mindset. This position also requires strong computer proficiency, discretion when handling sensitive financial information, and the ability to work collaboratively within a team.

This role pays an hourly rate of $25.00-$27.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until September 12, 2025.

Responsibilities

RESPONSIBILITIES:

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and approval workflows.
• Download vendor invoices from various software platforms weekly and monthly.
• Ensure vendor records are up to date, including W-9 forms and Certificates of Insurance (COIs); obtain missing documents as needed.
• Set up new vendors and maintain accurate records in the accounting system.
• Communicate with vendors professionally to address billing discrepancies or inquiries.
• Reconcile monthly vendor statements and resolve outstanding items.
• Assist in processing weekly labor union reports and post-payroll union dues.
• Support month-end, quarter-end, and year-end closing procedures.
• Assist with the annual audit by preparing documentation and responding to auditor requests.
• Participate in general ledger account reconciliations and journal entry support.
• Perform clerical duties such as filing, maintaining backup documentation, mailing, and data entry.
• Respond to inquiries from vendors and staff via phone and email in a timely and professional manner.
• Cross-train on other Finance team functions and provide support during PTO or peak periods.
• Contribute to special projects or system/process improvements as assigned.
• Maintain confidentiality of financial data and employee/vendor records at all times.
• Adapt to changes in procedures or systems in a dynamic, deadline-driven environment.
• Duties may evolve and are subject to change based on business needs.

SUPERVISOR RESPONSIBILITIES:

This job has no supervisory responsibilities.

Qualifications

QUALIFICATIONS:

• Self-starter with exceptional organizational skills, accuracy, and the ability to manage multiple priorities.
• Strong interpersonal skills and ability to communicate effectively across all levels of the organization.
• Demonstrated problem-solving and analytical thinking skills.
• Ability to exercise discretion and maintain confidentiality in handling sensitive information.
• Strong customer service orientation and ability to work well with vendors and internal clients.
• Ability to adapt to changing priorities, technology tools, and business processes.

EDUCATION AND EXPERIENCE:

• Associate’s degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required. (Entry-level finance professional)
• At least three (3) years of general accounting experience with a public assembly facility.
• Minimum of three (3) years of general accounting experience in a venue, hospitality, or similarly fast-paced environment is preferred.

SKILLS AND ABILITIES:

• Bilingual in English and Spanish is preferred but not required.

TECHNOLOGY SKILLS:

• Proficient in Microsoft Office Suite, especially Excel (e.g., pivot tables, VLOOKUP, formulas).
• Experience using Coupa or similar procurement and invoice workflow platforms such as SAP Ariba, Oracle Procurement Cloud, Jaggaer, Basware, or Tipalti to manage purchase orders, vendor invoices, approvals, and payment processing in an automated environment.
• Experience with accounting or ERP systems such as QuickBooks, SAP, NetSuite, Sage, or Microsoft Dynamics is preferred.
• Comfortable with data entry, digital file organization, and secure document handling.

CERTIFICATIONS (Preferred but not required):

• Certified Accounts Payable Associate (CAPA) – Institute of Finance & Management (IOFM)
• QuickBooks Certified User
• Microsoft Excel Specialist Certification
• Bookkeeping or Accounting Fundamentals Certificate (from AIPB, NACPB, or other recognized providers)

PHYSCIAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Accounting Clerk Job successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Accounting Clerk Job. While performing the Accounting Clerk Job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

WORK SCHEDULE:

The work schedule of this position typically involves a 5-days work week Monday through Friday from 8:30AM to 5PM. However, schedule may fluctuate based upon the needs of the community, a project and/or events. Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays. Overtime will be compensated according to applicable labor laws.

DRESS CODE:

Employees are expected to maintain a professional, business casual appearance that reflects the standards and values of the organization. Attire should be neat, clean, and appropriate for a public-facing, professional environment. Good grooming and personal hygiene are essential to present a polished and respectful image at all times.