Accounts Payable Clerk

Shegerian & Associates; Los Angeles (CA); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Dental and vision premiums paid by the

100% of Silver-level medical plans

Retirement contribution ~10%

$500 annual FSA

80 hours PTO + 40 hours on 3rd year +

Birthday off

Job summary

Shegerian & Associates is seeking an organized accounting assistant to manage the complete invoice and receipt lifecycle on site in Los Angeles. You will code costs to client matters, process large volumes of vendor invoices, and reconcile credit card charges daily, ensuring accuracy and timely resolution of discrepancies.

Ideal candidates have a strong administrative background, are comfortable with numbers and ERP systems, and can maintain calm under pressure while delivering precise results.

Qualifications

• Must have strong administrative or clerical background.
• Comfortable with numbers and systems; quick to learn new software.
• Detail oriented and accurate, even with repetitive, high volume work.
• Excellent communication and collaboration with the team.

Responsibilities

• Own the full invoice and receipt lifecycle: capture, verification, entering, coding, case allocation, and approval routing.
• Code costs to the correct client matter numbers so every expense lands where it belongs.
• Process high volumes of vendor invoices and payment data into the ERP system quickly and accurately.
• Reconcile credit card charges at volume, coding roughly 200 transactions daily.
• Investigate discrepancies and partner with accounting to resolve issues.
• Organize and file invoices in the ERP system for fast retrieval.

Skills

Administrative

Numerical

Detail-oriented

Calm under pressure

Excel

Communication

Tools

ERP software

Practice management system

Accounting software

Job description

• Own the full invoice and receipt lifecycle: capture, verification, entering, coding, case allocation, and approval routing
• Book costs accurately to the correct client matter numbers so every expense lands where it belongs
• Process high volumes of vendor invoices and payment data into our financial and ERP system quickly and without errors
• Reconcile credit card charges at volume, coding roughly 200 transactions a day and tracking down the invoice or receipt behind each one
• Investigate discrepancies like duplicate payments or miscoded charges, then partner with the accounting team to resolve them cleanly
• Organize and file invoices in the ERP system so anything can be found in seconds, not hours
  

What You'll Do

• Own the full invoice and receipt lifecycle: capture, verification, entering, coding, case allocation, and approval routing
• Book costs accurately to the correct client matter numbers so every expense lands where it belongs
• Process high volumes of vendor invoices and payment data into our financial and ERP system quickly and without errors
• Reconcile credit card charges at volume, coding roughly 200 transactions a day and tracking down the invoice or receipt behind each one
• Investigate discrepancies like duplicate payments or miscoded charges, then partner with the accounting team to resolve them cleanly
• Organize and file invoices in the ERP system so anything can be found in seconds, not hours
  

Requirements

What Makes You the One

• Strong administrative or clerical background
• Comfortable with numbers and systems, quick to learn new software
• Detail oriented and accurate, even with repetitive, high volume work
• Errors bother you until they're fixed
• You stay calm and accurate when the transaction volume climbs and the pace picks up
• Clear communicator, you know when something needs a second look
• Proficient in Excel and comfortable learning an ERP or practice management system

Why Shegerian and Associates

You won't find a more passionate, driven team. The work is meaningful, the standards are high, and the people around you will push you to be better. If you want a role where precision actually matters and your work keeps the whole firm running, this is it.

Benefits

What We Offer:

• Hourly pay: $30-$31 based on experience
• Workplace: Onsite

Industry-Leading Benefits:

• Firm pays100% of premiums for dental and vision
• Firm pays100% of all Silver-level medical plans
• Firm contributesapproximately 10% toward retirement(3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Time for Life:Accrual of80 hours of PTO (additional 40 hours on 3rd anniversary), 48 hours sick pay, plus yourbirthday off as a fully paid day.