Accounts Payable Accountant

Seneca Family of Agencies; Oakland (CA); Hybrid; USD 45,000 - 49,000; Full time

Benefits offered by this job

PTO 5 weeks

11 holidays

Medical/dental/vision

Disability insurance

Life insurance

Scholarship opportunities

Job summary

Seneca Family of Agencies in Oakland is seeking an Accounts Payable Accountant to manage vendor invoices, employee expenses, and credit card reports. You will ensure timely payments, perform monthly reconciliations, and serve as the go-to contact for payment inquiries, contributing to the organization’s financial accuracy.

The role requires strong attention to detail, teamwork, and the ability to navigate multiple tasks within a hybrid office setting in Oakland, with in-person Thursdays required.

Qualifications

• Bachelor's degree in finance or accounting is required.
• Associate's degree in finance or accounting plus 1 year of related work experience is required.
• High school diploma or GED with 2 years of related experience is acceptable.

Responsibilities

• Analyze and process invoices and employee reimbursements for timely, accurate payments.
• Ensure proper coding and approvals per policy; review and reconcile credit card transactions.
• Maintain accurate vendor and employee records; respond to inquiries and resolve discrepancies.
• Prepare and process payments via check, ACH, or wire transfer; upload positive pay files.
• Assist with month-end closing by preparing accruals; support audits with requested documentation.

Skills

Multi-tasking

Team player

Time management

Prioritization

Education

Bachelor's degree in finance or accounting

Associate's degree in finance or accounting + 1 year experience

High school diploma/GED + 2 years experience

Tools

Sage Intacct

Paymerang

Emburse Professional

FloQast

Job description

• Pay or shift range: $32.78 USD to $35.28 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Are you someone who enjoys bringing accuracy, organization, and great customer service together? As an Accounts Payable Accountant, you will help manage vendor invoices, employee expenses, and credit card reports while ensuring payments are processed efficiently. Additionally, you'll preform monthly reconciliations and be a go-to contact for resolving payment inquires, making a meaningful impact across the organization.

About the Accounting Department

The accounting department plays a critical role in the financial health of the organization. Its core responsibilities include preparing and processing payments for bills, issuing customer invoices and managing cash receipts, maintaining the general ledger, and preparing accurate financial statements.

About Seneca

Seneca has been nominated among the Bay Area's Top Workplaces for several consecutive years. We're committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusionto bring equity and justice to the youth and families we serve.

Responsibilities

• Analyzing and processing invoices and employee reimbursements for payments in a timely and accurate manner
• Ensure proper coding and approvals in accordance with company policy
• Review and reconcile credit card transactions, ensuring proper coding and supporting documentation
• Maintain accurate and up-to-date vendor and employee records
• Respond to vendor and employee inquiries and resolve payment discrepancies professionally and promptly
• Prepare and process payments via check, ACH, or wire transfer, including uploading positive pay files
• Assist with month-end closing by preparing accruals
• Support internal audits and external financial audits by providing required documentationPrepare weekly disbursement summary for cash report

Qualifications

Required

• Education/experience requirements:
• Bachelor's degree in finance or accounting
• Associate's degree in finance or accounting + 1 year of applicable work experience
• High school diploma/GED + 2 years of applicable work experience
• Applicable work experience includes comparable roles in the accounting industry
• Proficiency in Microsoft Office products, pass a computer assessment
• With strong preference and proficiency in Sage Intacct, Paymerang, Emburse Professional, and FloQast
• At least 21 years of age
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements

Skills of an Ideal Candidate

• Ability to multi-task with attention to detail and accuracy
• Ability to work as a team player within the department and the agency
• Strong organizational skills and time management skills
• Ability to prioritize tasks effectively to meet accounts payable deadlines

Schedule

• Full-time
  • Monday - Friday 8:30am - 5pm
• Hybrid; required to be at Oakland office every Thursday in person
• Starting at $32.78 - $35.28 per hour
• Actual salary is dependent on creditable experience above the minimum qualifications for the role
• Salary increases each year
• 5 weeks of Paid Time Off and 11 Paid Holidays
• Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
• Long-term disability, family leave, and life insurance
• Scholarship opportunities, ongoing training, and professional development opportunities
• Promotional opportunities across the agency in California

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.