Accounts Payable Clerk

trioelectric; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

TRIO Electric is a leading electrical design, construction, and service firm in Texas, seeking an Accounts Payable Coordinator to support construction billing, collections, and related accounting tasks. The role encompasses vendor/customer setup, input of job data, tax forms, and insurance certificates, with emphasis on accuracy and confidentiality.

The candidate should have an Associate’s degree in Accounting and at least two years of construction accounting experience, plus proficiency with

Qualifications

• Associate’s degree in Accounting or related field.
• Minimum of 2 years of construction accounting experience or equivalent.
• Training or experience in computer applications.

Responsibilities

• Set up customers and ensure credit worthiness.
• Input job information accurately and timely in accounting system.
• Process and track sales tax forms when required.
• Enter contracts, budgets and change orders with approvals.
• Issue certificates of insurance and track endorsements and requirements.
• Maintain filing system for billings and contracts.
• Process Lump-Sum (AIA), Time & Material and Cost-Plus projects.
• Process waivers, notices and liens; notarize where required.
• Perform collections on outstanding balances; document status.
• Reconcile accounts receivable sub-ledger to GL.
• Maintain customer accounts and deposit cash receipts.
• Back up receptionist and provide accounting department support.

Skills

Customer service

Business software

Accounting

Communication

Time management

Problem solving

Detail oriented

Self-starter

Organized

Service orientation

Ethical conduct

Education

Associate’s degree in Accounting

2+ years construction accounting experience

Training/experience in computer applications

Tools

MS Word

Outlook

PowerPoint

Excel

Access

Job description

Grow Your Career with a Company That Invests in YOU

TRIO Electric is one of the leading electrical design, construction, and service firms in Texas. We are a full-service electrical contractor focusing on commercial and light industrial projects. In house, we boast both a professional engineering team and a 24/7 emergency service team. We are a member of the National Independent Electrical Contractor’s Association (IEC).

Summary

The purpose of the Accounts Payable Coordinator is to assist the accounting department with all aspects of construction billing and collections in addition to performing other accounting and clerical duties.

Tasks

1. Accounts Payable
   • Set up customers and ensure credit worthiness
   • Take out jobs in accounting system and ensure all required job information is obtained and input into the system accurately and timely
   • Assist in ensuring sales tax requirements of the project and processing of appropriate sales tax forms when required
   • Timely and accurately input contracts, budgets and change orders while ensure appropriate approvals
   • Issue certificates of insurance to customers while maintaining a tracking system for special endorsements and other specific insurance requirements (i.e. OCIP, CCIP)
   • Maintain and improve filing and management of documents related to billings and contracts
   • Accurate and timely processing of Lump-Sum (AIA billings), Time & Material and Cost-Plus projects
   • Accurate and timely processing of waivers, notices and liens for all projects, including notarization of related documents when required
   • Perform collections on outstanding balances, including, review, follow-up and documentation and communication of status
   • Reconciliation of accounts receivable sub-ledger to general ledger
   • Maintenance of customer accounts
   • Depositing of cash receipts
2. Various Clerical Tasks
   • Prepare accounting items and checks to be mailed out
   • Open mail daily and sort statements, checks, and invoices
   • Distribute mail daily according to department
   • Protects organization’s value by keeping information confidential
   • Maintain sensitive files and records
   • Back assist receptionist
   • Provide administrative support for the accounting department including but not limited to copying, scanning, filing, faxing, word processing, spreadsheets, handling confidential information
   • Handle special projects as assigned
   • Other job duties will be assigned

Skills & Abilities

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Business Software — Knowledge of business software including MS Word, Outlook, PowerPoint, Excel, and Access; Internet browsing to find information
• Accounting – Basic knowledge of accounting process and principles
• Communication - Strong written and verbal communication skills
• Time Management — Managing one's own time
• Problem Solving — Uses critical thinking to find solutions for problems
• Detail Oriented — Catches mistakes and corrects them before others do
• Self-Starter —able to work with little supervision/direction in a demanding environment
• Organized — keep an easy to follow filing system (both electronically and hard copy)
• Service Orientation — Actively looking for ways to help people
• Ethical conduct — Conduct one’s self in an ethical and responsible manner

Education & Experience

• Associate’s degree in Accounting or related field
• Minimum of 2 years of construction accounting experience or equivalent combination of education and experience
• Training or experience in computer applications